Assistant Jobs

About The Position

Requirements

• High school diploma or General Education Diploma (GED)
• Three to four years' related experience in typing, general clerical and/or training or equivalent combination of education and experience.
• Ability to interact appropriately with teachers, staff, members of the community, school board members, others including vendors, law enforcement and other agencies and students.
• Focuses on solving conflict; maintains confidentiality; Contributes to building a positive team spirit.
• Ability to communicate fluently in English both verbally and in writing.
• Ability to respond to common inquiries or complaints from students, parents, regulatory agencies or members of the community.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals.
• Ability to write reports and business correspondence.
• Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.
• Ability to understand, apply and interpret instructions furnished in written, oral or diagram form.
• General knowledge of computer usage and ability to use database software, internet software, e-mail, order processing software, spreadsheets and word processing software.
• Ability to keyboard 45 wpm.
• Ability to appropriately communicate with students, teachers, parents, members of the community, and staff.
• Regularly required to talk or hear.
• Frequently required to walk; sit; use hands for fine manipulation, handle or feel and reach with hands and arms.
• Frequently required to stand and stoop, kneel, crouch or crawl.
• Must regularly lift and/or move up to 10 pounds and occasionally up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, ability to adjust focus and peripheral vision.
• Speaking clearly enough to be able to be understood by others.
• Identifying and understanding the speech of another person.
• Emotional stability to work effectively under pressure and to keep all aspects of the job under control.
• The noise level in the work environment is usually low to moderate.
• Must be able to handle interruptions and prioritize work in a fast-paced environment.
• May be exposed to bloodborne pathogens.
• May be subject to temperature fluctuations, fumes, odors and dust.

Nice To Haves

• Preference may be given to applicants who are fluent in both English and Spanish.

Responsibilities

• Provides administrative support to school staff and assist office manager as requested.
• Performs general office duties including answering multi-line phones, greeting the public, typing, filing, sorting and handling incoming and outgoing mail.
• Greets parents, students and staff in main office and directs as appropriate providing guest badges, bus passes, etc.
• Inventories and stocks office supplies for the main office, staff work room and school staff.
• Completes computer data entry work, using District computer programs, to input a high volume of data with speed and accuracy, including confidential data, in an environment with constant interruptions.
• Collects student fees and sports monies.
• Withdraws and enrolls students.
• Maintains accurate student records including: attendance, and records.
• Requests substitutes, supervise VIMS, enters requisitions, work orders and office supplies, etc.
• Maintains current schedules for buses, staff lists and homeroom classes.
• Appropriately maintains and secures confidential records and inquiries.
• Maintains principal's/supervisor’s calendar.
• Manages special projects and school events as assigned by building administrator(s).
• Arranges for transportation and/or travel accommodations for staff.
• Supports supervisor in the development and distribution of correspondence and independently composes correspondence on routine matters.
• Answers correspondence not requiring the administrator’s attention.
• Posts information and updates school website on district intranet.
• Manages documents i.e., registers, processes and maintains student records.
• Assists in monitoring student health room, administers medications within the scope of district policies and performs first aid services.
• Interacts thoughtfully and courteously with students, staff, administrators , and parents and resolves conflict in a professional manner.
• Communicates clearly with coworkers and other staff.
• Provide impeccable customer service.
• Maintains appropriate certifications and training hours as required.
• Attends work daily as assigned and is punctual.
• Adheres to daily schedule.
• Supervises students in office.
• Complies with all safety and work rules, policies and procedures.
• Responsible for proper utilization, operation and maintenance of all department resources.
• Provides support to other positions as needed.
• Assumes additional responsibilities as appropriate with little or no supervision.
• Other related duties as assigned.
• Attends staff meetings and in-service trainings.
• All employees of the Medford School District have responsibility for supervising students and assisting in maintaining a safe environment.