Assistant Jobs

About The Position

Requirements

• 3-5 years of accounts payable, accounting support, or related administrative support experience
• Strong attention to detail
• Professional communication skills
• Organization
• Ability to manage competing deadlines
• Use of your vehicle for work purposes
• Clean driving record
• Reliable transportation
• Dependability
• Accuracy that others can count on
• Strong follow-through
• Serious appreciation for organization

Nice To Haves

• Experience in construction
• Experience in accounting software, ERP systems, or construction management software

Responsibilities

• Processing vendor invoices, employee reimbursements, and accounts payable transactions
• Managing invoice approval workflows and communicating with project managers and department leaders
• Preparing check runs, ACH payments, and vendor payments
• Reconciling vendor statements and researching discrepancies
• Maintaining vendor records, including W-9s, credit applications, and 1099 information
• Assisting with corporate credit card administration, expense reporting, and account reconciliations
• Supporting subcontract, work order, and purchase contract invoice processing
• Assisting Estimating with bid packages, bid submissions, bid bond requests, and required documentation
• Maintaining project records, bid history, and reference materials
• Providing backup reception coverage and general office support
• Assisting with special projects and administrative support across departments

Benefits

• Full benefits package
• Employee ownership