Assistant Jobs

About The Position

Requirements

• High School Diploma or equivalent
• 4 years administrative or related experience
• Comprehensive administrative support working knowledge
• Ability to communicate professionally, both verbally and in writing
• Ability to use Microsoft Office and other software at an intermediate level to manage calendars, analyze data in spreadsheets, create presentations, take meeting notes, and produce documents
• Ability to operate and maintain standard office equipment
• Ability to solve problems and resolve moderately complex issues using sound judgment
• Ability to organize and prioritize tasks effectively
• Ability to follow instructions accurately and efficiently
• Ability to collaborate and interact with others in a professional and productive manner
• Ability to maintain discretion, confidentiality, and integrity in all aspects of work

Responsibilities

• Compile data and information from a variety of sources to prepare memos, reports, spreadsheets (including charts and graphs), presentations, and other documents using a wide range of software and platforms
• Conduct research, analyze information, and provide recommendations based on findings
• Record meeting minutes and manage related documentation
• Schedule meetings and appointments, and maintain calendars using various software applications
• Coordinate and arrange travel logistics
• Provide support for projects, meetings, and division events
• Respond to complex phone and email inquiries
• Assist with p-card reconciliation and basic budget-related activities
• Support and mentor entry-level employees through training and guidance