Administrative Assistant Jobs

About The Position

Requirements

• High School or equivalent.
• Well developed interpersonal and communication skills.
• Strong writing, organizational, and critical thinking skills.
• Ability and willingness to engage in collaborative ministry.
• Pastoral concern and sensitivity toward those who are served by the Tribunal.
• Computer literacy requirements: Windows platform, MS Office, and FileMaker Pro.

Nice To Haves

• Some theological/canonical knowledge/experience preferred.
• Prior Tribunal experience preferred but not required.
• Bilingual competency in Spanish, written and spoken, preferred but not required.

Responsibilities

• Maintains familiarity with Tribunal procedures and all aspects of the Tribunal's ministry and ensures that procedural formalities are observed in all cases.
• Photocopies and scans Tribunal cases.
• Merges data residing in the database and issues “letters of change.”
• Performs necessary data entry and filing of records, and closes out Tribunal cases.
• Reviews, assesses, and instructs cases.
• Prepares and prints letters and decrees.
• Processes sanations and dispensations after approval.
• Notarizes judicial acts of the Tribunal, e.g., decrees, decisions, sentences.
• Communicates clearly and appropriately with petitioners, respondents, and witnesses.
• Cooperates in the maintenance of timely and correct data entry, file management, and correspondence.
• Assists with the efficient operation of the Court of Second Instance.
• Participates in regular Tribunal meetings and discussions.
• Attends canonical meetings for the purpose of continuing education.
• Assists with preparation and coordination of Tribunal-sponsored events and trainings.
• Performs other duties that are deemed necessary and appropriate by the Director.