Administrative Assistant, School of Nursing

Pepperdine University•Calabasas, CA

1d•$22 - $26•Onsite

About The Position

The Administrative Assistant for the School of Nursing (SON) will provide administrative support to the dean, associate dean, and faculty while also supporting the administrative needs of the school and its academic programs. In turn, the school will advance the University’s mission and strategic plan by developing skilled healthcare professionals who seek to lead while serving our communities and the world. In supporting the college in achieving its mission, the Assistant will advance Pepperdine’s mission and strategic plan.

Requirements

Bachelor's degree.
Strong interpersonal communication skills.
Strong administrative support skills.
Strong computer skills.
Ability to organize, prioritize, and perform work while under pressure.
Ability to proactively address issues and take initiative and ownership of projects.
Ability to maintain confidentiality of highly sensitive matters.
Ability to work effectively with University administrators, Regents, faculty, staff, students, vendors, attorneys, and government officials.
Proficiency with Google Workspace (Gmail, Docs, Sheets, Slides) and Microsoft Office (Word, Excel, PowerPoint).
High level of digital/technical proficiency.

Nice To Haves

Two or more years of experience in an office setting and/or administrative position.
Familiarity with Pepperdine University and its Christian mission.

Responsibilities

Supporting the administrative needs of the dean, associate dean, and faculty, which may include managing administrator/faculty calendars and interacting with internal and external executives, assistants, and consultants.
Coordinating a variety of meetings.
Performing a range of other administrative tasks related to the development and delivery of academic programming, including course scheduling, student correspondence, and maintaining records.
Coordinating events on behalf of the SON.
Organizing and maintaining files.
Processing vendor payments, credit card billing, and reconciliations.
Maintaining and ensuring the confidential and accurate storage and handling of program data and records.
Formulating and maintaining spreadsheets and databases.
Drafting memoranda and reports.
Preparing for meetings, including catering and meal requests.
Managing SON communications, including email, telephone calls, and incoming/outgoing correspondence.
Applying technological support solutions to improve efficiencies.
Planning and monitoring special projects for the SON, including researching resource requirements and utilizing appropriate technologies/methodologies to support project completion.
Supporting the broader administrative functions of the College of Health Science, including providing administrative support to college staff and personnel.
Performing other duties as assigned.
Upholding University mission through work performed.