Administrative Assistant, School of Fashion

Academy of Art University•San Francisco, CA

3d•Onsite

About The Position

Academy of Art University’s globally acclaimed School of Fashion is seeking to hire an Administrative Assistant to join their dynamic team. This is a full-time, on-site position in San Francisco and perfect for anyone that has an interest in fashion, the arts and working in higher education.

Requirements

Proficiency with Adobe Suite, MS Office, and MacBook preferred with the ability to learn new computer programs quickly.
At least one year of experience in an office setting.
Passionate about student success and higher education.
Excellent written and telephone communication skills.
Excellent time management and organizational skills.
Able to thrive in a dynamic and deadline-driven environment.
The ability to work independently

Responsibilities

Provide exceptional customer service for faculty, students, staff, and guests of ArtU by answering any questions and directing traffic as needed
Answer calls, handle mail (both incoming and outgoing), redirecting to appropriate person with the Academy, and maintain department files
Calendar set up and appointment scheduling for Directors and Full-Tim Faculty in electronic calendar system
Assist with special events as needed
Oversee schedule of College work-study students and delegate duties as needed
Order and stock office supplies for two buildings
Ensure office is always organized
Coordinate with other departments such as Academic Support Department & Curriculum
Process maintenance and signage requests for two buildings, maintain master requisition log and maintain master contact list for faculty and staff
Assist Directors and full-time faculty, including new hires, with various curriculum forms in a timely manner
Approve student flyers for posting
Serve as liaison between faculty and administration
Using LMS track grade and attendance along with watching midpoint and final review for scheduling meetings throughout the semester
Work with faculty to arrange travel and expense reporting
Work closely with faculty, keeping them updated on department announcements, meetings, grades, guest speakers and student actors
Complete special projects and other tasks as assigned
Liaison with Student Reps and Instructors answering questions as needed and assisting in collecting and returning projects; assist faculty requests for student auditions, shoots, and rehearsals
Oversee all equipment for two building scheduling maintenance and servicing of equipment, and tracking inventory.