ADMINISTRATIVE ASSISTANT

Ashland Inc.•Calvert City, KY

5d•Onsite

About The Position

ISP Chemicals LLC is seeking an Administrative Assistant. This role is a very visible and significant position within the Company and the manufacturing function. The position will report to the Operations Manager. The company is a leading, global specialty chemicals company whose inspired and engaged employees add value to all they touch. Their chemistry is at work every day in a wide variety of markets and applications, including architectural coatings, automotive, construction, energy, personal care and pharmaceutical. Ashland offers industry-competitive salary and benefits, pay-for-performance incentive plans, and a diverse work environment where employees feel challenged and valued. As a growing Fortune 500 specialty chemicals company, they offer opportunities for development and advancement throughout their global organization.

Requirements

Must be highly proficient in the use of computers: email, Microsoft Word, Excel, PowerPoint.
Knowledge of SAP & Accounting practices.
Must be highly organized and self-motivated.
Must have excellent written and verbal communication skills.
Must interact daily with various departments supporting production and operations.
Must have excellent interpersonal skills and have the ability to multi-task.
Excel experience including simple formulas (i.e. V lookup, SumIF) and pivot table functions.
HS Graduate.
5 years + of administrative experience.

Responsibilities

Maintain accuracy of SAP Production entries communicating with staff to ensure proper workflow.
Audit SAP entries for discrepancies.
Daily investigation and correction of COGI errors, with a weekly review of same with staff.
Daily Reconciliation of production tracking for completeness and accuracy - working with Engineers and FLL’s to resolve any issues.
Enter and escalate (business critical) Remedy tickets to address system error issues.
Monthly review of tank balance and Weekly material usage variance - working with staff to resolve any outstanding issues.
Work with Operators to resolve SAP issues.
Develop, review and update training aids/work instructions for operators, FLL’s and area staff.
Work with HR and the Training department for training/onboarding/establishing security credentials of new employees.
Attend Safety training courses per Ashland mandates.
Maintain Area archive system.
Prepare credit card expense reports monthly.