Administrative Assistant Jobs

About The Position

Requirements

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
• Prior administrative experience required; experience in higher education or healthcare preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a professional environment.

Nice To Haves

• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Professional demeanor and strong interpersonal skills.
• Ability to handle confidential information with discretion.
• Problem-solving skills and adaptability.
• Familiarity with office procedures and administrative best practices.

Responsibilities

• Provide administrative support including scheduling meetings, managing calendars, and coordinating appointments.
• Prepare, format, and distribute correspondence, reports, and other documents.
• Serve as a point of contact for faculty, students, staff, and external stakeholders, providing excellent customer service.
• Maintain organized filing systems (electronic and physical) and ensure accurate recordkeeping.
• Assist with coordination of meetings, events, and special projects, including preparation of agendas and meeting minutes.
• Support purchasing, travel arrangements, and expense documentation in accordance with university policies.
• Assist with data entry and maintenance of databases and academic or clinical systems.
• Coordinate office operations and ensure adequate supplies and resources are available.
• Maintain confidentiality of sensitive information, including student and personnel records.
• Provide general support to academic and clinical departments as needed.
• Perform other duties as assigned.

Benefits

• medical
• dental
• vision
• life insurance
• telemedicine
• long term disability
• tuition waivers
• 403(b)-retirement plan
• HSA
• FSA
• dependent care accounts
• generous holiday schedule
• paid leave program