Executive Administrative Assistant - Contract

Broadridge•New York, NY

3d•Hybrid

About The Position

At Broadridge, we've built a culture where the highest goal is to empower others to accomplish more. If you’re passionate about developing your career, while helping others along the way, come join the Broadridge team. We are seeking a highly organized, proactive Executive Administrative Assistant to provide dedicated support to two senior leaders. This contract role may evolve into a permanent position based on business needs and performance. The primary focus of this role is executive administrative support. The position will also provide limited business-support assistance, particularly in preparing leaders for meetings and supporting follow-through on priority initiatives. We prefer someone in the New York metro area but will consider remote US candidates as well.

Requirements

A minimum of 2-4 years' experience supporting senior-level leaders in an administrative, executive assistant, or similar role.
Demonstrated ability to manage competing priorities, work independently, and maintain exceptional attention to detail.
Strong written and verbal communication skills.
Proficiency with calendar, travel, presentation, and expense-management tools.
Ability to quickly understand business priorities and synthesize information into clear, well-organized meeting materials and follow-up actions.
Strong organizational, analytical, and problem-solving skills, with the ability to manage details while maintaining awareness of broader business objectives.
Experience with expense billing, data collection, presentations
Professionalism, discretion, confidentiality, and a service-oriented approach.

Nice To Haves

Bachelors degree preferred, or equivalent experience

Responsibilities

Manage complex calendars for two senior leaders, including scheduling, prioritization, meeting coordination, and conflict resolution.
Arrange domestic and international travel, including flights, accommodations, ground transportation, itineraries, and required travel documentation.
Prepare, submit, and track expense reports accurately and in a timely manner, in accordance with company policies.
Coordinate meeting logistics, including invitations, agendas, materials, room or virtual-meeting arrangements, and attendee communications.
Provide light business and meeting-preparation support, including gathering background information, coordinating stakeholder input, and assisting with agendas, briefing materials, presentations, and meeting notes.
Develop an understanding of the leaders’ priorities and key initiatives in order to anticipate needs, support meeting readiness, and help ensure timely completion of action items.
Maintain trackers, organize relevant materials, and provide administrative coordination for selected business initiatives as needed.
Handle sensitive information with discretion, professionalism, and sound judgment.
Support additional administrative and operational activities as needed.