Administrative Assistant Jobs

About The Position

Requirements

• Proficient in using MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• Attention to detail and problem-solving skills.
• Ability to handle confidential information with discretion.
• Professional and friendly demeanor with the ability to interact effectively with individuals at all levels.

Nice To Haves

• High school diploma or equivalent; additional certification or training in office administration is a plus.
• Experience with billing and payroll.
• Ability to assist with scheduling.
• Experience as an administrative assistant or in a similar role.
• Proficiency in both English and Spanish is preferred.

Responsibilities

• Greet and assist visitors, clients, and employees professionally and respectfully.
• Answer and direct phone calls, take messages and handle inquiries.
• Maintain and update electronic and physical filing systems.
• Process and distribute incoming and outgoing mail and packages.
• Assist in preparing financial documents, such as invoices.
• Perform general administrative tasks, such as photocopying, scanning, and data entry.
• Collaborate with other team members to support projects and initiatives as needed.

Benefits

• Medical, dental, and vision coverage
• Company Life Insurance
• Longevity Stock Program
• IBP Foundation Scholarship opportunities
• Paid vacation and holidays
• Employee Financial Assistance Program
• Opportunities for growth and advancement.
• 401(K) (Pre-Tax and Post-Tax)
• Roth 401(k) with company matching
• Supplemental Insurance (Short- and Long-Term disability, hospital indemnity, accident, critical illness, supplemental life insurance)