Administrative Assistant Jobs

About The Position

Requirements

• 2+ years of administrative, receptionist, or office support experience
• Strong organizational skills and attention to detail
• Excellent communication and interpersonal skills
• Ability to manage multiple priorities in a fast-paced environment
• Professional demeanor and strong customer service orientation
• Proficiency with Microsoft Office and expense management tools

Nice To Haves

• A proactive, solutions-oriented mindset
• Someone who takes pride in creating a polished, welcoming office experience
• High level of reliability and discretion when supporting senior team members
• A team player who is willing to step in wherever needed

Responsibilities

• Manage calendars for senior team members, including scheduling meetings and coordinating logistics
• Process and track expense reports accurately and in a timely manner
• Coordinate local travel logistics, including car services and transportation as needed
• Assist with occasional travel-related tasks (e.g., basic itinerary coordination, reservations)
• Support meeting preparation, materials, and follow-ups
• Serve as the primary receptionist, greeting guests and ensuring a welcoming, professional office environment
• Answer and direct incoming calls
• Manage visitor logistics, including check-in and coordination with internal stakeholders
• Provide coverage for the Office Manager during PTO or absences
• Assist with day-to-day office needs, including supplies, vendor coordination, and general upkeep
• Support internal events, meetings, and team activities as needed

Benefits

• Great compensation package, including competitive base pay
• Discretionary annual bonus opportunity
• Invictus medical, dental and vision is covered at 100% for all tiers.
• We offer FSA’s for healthcare, dependent care, transit and commuter costs.
• Safe harbor 401(k) match of 4%; employees need 3-months of service to be eligible to participate. No vesting after that.
• $80 per month cell phone reimbursement.
• 20 Days of PTO accrued at the beginning of the year, 10 company holidays plus sick time.
• Tuition Reimbursement