Administrative Assistant I

State of Oklahoma • Tecumseh, OK

11d • Onsite

About The Position

The Office of Juvenile Affairs is seeking an Administrative Assistant to work at Central Oklahoma Juvenile Center in Tecumseh, Oklahoma. The position requires knowledge of modern office methods and procedures and the ability to handle confidential work. It provides administrative support to program areas, support functions, administrators, or agency officials. Duties may include supervising administrative or clerical staff and supporting agency services and records management.

The role involves coordinating with internal and external customers, handling correspondence and confidential files, performing fiscal and data-processing tasks, and providing guidance on program rules and procedures. The position supports the agency’s mission, vision, values, policies, confidentiality standards, and ethical standards. The annual salary is $34,054.

Requirements

• Four years of technical clerical office work, or an equivalent combination of education and experience.
• Willingness to fulfill job-related travel normally associated with the position.
• Valid Oklahoma driver’s license for operating state-owned vehicles.
• Ability to pass OSBI and FBI background checks.
• A 12-month trial period is required.
• Ability to handle confidential work and maintain discretion, integrity, and sensitivity to privacy.
• Ability to multitask and adapt to demanding and changing timelines.
• Ability to work effectively in a team environment and collaborate with staff at all levels.

Nice To Haves

• Administrative support experience.
• Technical clerical experience.

Responsibilities

• Train other staff.
• Assign projects to staff as needed and develop and implement special procedures.
• Initiate correspondence requiring knowledge of agency or program procedures and policies.
• Develop and maintain confidential or complex files.
• Interpret and advise internal and external customers on departmental or program rules, regulations, and laws.
• Prepare invoices and payments of claims, requisitions, purchase orders, and other fiscal duties.
• May supervise subordinate staff.
• Represent the agency, supervising official, or program area at meetings, conferences, or civic organizations.
• Coordinate activities with internal and external customers.
• May establish educational or training programs.
• Interview callers, arrange appointments, and handle office details.
• Enter and retrieve information using a personal computer or other data-processing equipment; receive and review coded and uncoded source documents; review data and make routine corrections.
• Demonstrate knowledge of and support the agency’s mission, vision, values, standards, policies and procedures, confidentiality standards, and code of ethical behavior.
• Adapt to demanding and changing timelines and manage multiple tasks.
• Maintain discretion, integrity, and sensitivity to confidentiality and privacy.
• Work effectively in a team, building relationships and collaborating, communicating, respecting, and assisting peers.

Benefits

• Generous state-paid benefit allowance to help cover insurance premiums.
• A choice of health insurance plans with no pre-existing condition exclusions.
• Flexible spending accounts for healthcare and dependent care expenses.
• Retirement savings plan with a company match.
• 15 days of vacation and 15 days of sick leave in the first year for full-time employees.
• 11 paid holidays per year.
• Employee Assistance Program.
• Longevity bonuses.
• Training opportunities and continuous learning and development for CEU requirements.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed