Administrative - Administrative Assistant I

Cynet Systems • Carson, CA

18h • Onsite

About The Position

Provides standard administrative and staff support services to the department in a professional manner while maintaining confidentiality. The role supports meetings and presentations, manages calendars and correspondence, maintains department records and supplies, and handles expense reports and special projects. The position is located at 900 Watson Center Road, Carson, CA 90745, and is listed as contract only, Monday through Friday, 8:00 a.m. to 4:30 p.m., with no overtime required.

Requirements

• High school diploma or GED.
• One to two years of related experience and/or training.
• Strong organizational skills and ability to manage multiple projects simultaneously.
• High proficiency in Microsoft Office software, including Word, Excel, PowerPoint, and Outlook.
• Ability to learn other software programs as required.
• Strong time-management and communication skills.
• Strong attention to detail.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to lift at least 30 pounds.

Nice To Haves

• Background in executive secretarial work and/or office management.

Responsibilities

• Compile and prepare PowerPoint presentation content for designated meetings.
• Attend meetings to set up and run PowerPoint presentations.
• Manage schedules and calendars, independently schedule appointments and conference calls, and originate meeting invitations.
• Coordinate and arrange staff meetings and other departmental and corporate meetings as necessary.
• Prepare agendas, secure meeting facilities or locations, take minutes, and distribute them as necessary.
• Compose and prepare confidential correspondence, reports, documents, presentations, emails, and faxes.
• Make copies of correspondence and other printed materials as necessary.
• Update and maintain key spreadsheets, contact lists, and department reports.
• Research and gather information from internal and external sources.
• Review, sort, and route incoming and outgoing mail and faxes.
• Prepare expense reports and check requests.
• Organize and maintain department files.
• Maintain and order supplies within budgetary and departmental guidelines.
• Perform special projects as requested.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED