Administrative Assistant Jobs

About The Position

Requirements

• Minimum of a high school, business school or GED diploma
• Minimum of two years of experience in general office procedures.
• Must be able to initiate and manage multiple tasks in a timely and accurate manner.
• Must have Computer literacy with some knowledge and experience in Medicaid billing, data entry, electronic medical records and Microsoft Office.
• Must be well organized, accurate, have good interpersonal skills and welcomes new ideas
• Must be able to clearly communicate verbally and in writing.

Nice To Haves

• Experience in Billing is preferred.

Responsibilities

• Process weekly billing for Medicaid, Medicare, NJMHAPP, MCOs and Private Insurance in a timely manner.
• Responsible for ensuring the accuracy of billing invoices and contact logs.
• Process all back billing and rebilling for Medicaid, Medicare, NJMHAPP, MCOs and Private Insurance.
• Maintain spreadsheets for rebills and the associated status.
• Process all voids
• Responsible for managing the Environment of Care to ensure a safe, tidy and hazard free workspace for staff and consumers
• Responsible for entering CSS consumer’s current insurance information into the electronic billing system (AWARDS).
• Responsible for maintaining data spreadsheets for all billing information and notifying the Finance Department on a weekly basis.
• Responsible for entering prior authorization numbers accurately and in a timely manner.
• Maintains neat, orderly and organized billing files.
• Responsible for any additional billing related issues or functions, as needed.
• Responsible for completing and submitting Shelter Plus Care match forms to proper entities in a timely manner.
• Screening of all incoming calls.
• General filing and maintenance of filing system. Sorting and processing incoming and outgoing mail. Sending, receiving and distributing fax transmissions.
• Inputting USTFs into the State Portal.
• Maintaining office supplies and complete work orders as needed.
• Participating in billing meetings and other agency meetings.
• Attending trainings as required.
• Performing other duties as assigned by the Program Director.

Benefits

• Joining the staff of supportive and team-oriented individuals.
• Excellent benefits package available.
• Retention Incentive provided after completion of 6-month anniversary.
• Fully paid medical coverage for eligible staff.
• Generous 401(k) match.
• Plentiful Paid Holidays, Vacation, Personal and Sick time.