Administrative Assistant Jobs

About The Position

Requirements

• High school diploma or equivalent.
• Previous administrative, office, customer service, or personal assistant experience preferred.
• Comfortable using computers, email, calendars, Microsoft Teams, Zoom, and Microsoft Office.
• Strong organizational skills and attention to detail.
• Patient and comfortable helping someone who is less comfortable with technology.
• Dependable and responsive during regular business hours.
• Professional communication skills.
• Ability to maintain confidentiality.
• Ability to work independently in a remote environment.
• Willingness to assist with a variety of tasks and learn new systems as needed.

Nice To Haves

• Tech-comfortable and can patiently help another person navigate technology.
• Dependable and available when needed during business hours.
• Organized without being overly rigid.
• Resourceful and willing to figure things out.
• Friendly and patient, particularly when providing technology assistance.
• Flexible and comfortable handling both work-related and occasional personal administrative tasks.
• Trustworthy and discreet.
• A self-starter who takes initiative and ownership of tasks.
• Creative and resourceful, able to find new ways to solve problems and streamline processes.
• Team-oriented with a can-do attitude and strong interpersonal skills.
• Enjoys supporting others and creating a positive, polished experience.

Responsibilities

• Assist the VP with joining and navigating virtual meetings through Microsoft Teams, Zoom, and other platforms.
• Help troubleshoot basic technology issues related to virtual meetings, email, calendar, and other commonly used applications.
• Monitor the VP's calendar and help ensure meetings are scheduled appropriately.
• Send meeting invitations and reminders as needed.
• Help the VP prepare for upcoming meetings by ensuring links, documents, and other materials are readily available.
• Provide reminders regarding meetings, appointments, deadlines, and other commitments.
• Assist with basic email organization and administrative follow-up as requested.
• Prepare, edit, format, and organize basic documents, spreadsheets, and presentations.
• Maintain electronic files and folders in an organized manner.
• Assist with scheduling appointments and coordinating calls.
• Make occasional phone calls or send emails on behalf of the VP.
• Assist with personal administrative tasks related to the VP's workday, as appropriate.
• Help gather information or complete simple administrative projects.
• Track and follow up on items at the VP's direction.
• Perform other general administrative duties as assigned.