Administrative Assistant 1 (PCN 20-4215)

State of Alaska•Nome, AK

2d•Onsite

About The Position

The Department of Corrections, Division of Institutions, is recruiting for an Administrative Assistant 1 position for the Anvil Mountain Correctional Center located in Nome, Alaska. This position provides payroll processes, codes and reviews invoices for payment, researches errors and processes expenditure corrections, and records expenses and invoices in the facility's Obligation Journal. The role also assists the Administrative Officer 2 with end-of-month encumbrances, maintains prisoner accounts, arranges prisoner travel, orders institutional supplies, and contacts vendors for quotes. Additionally, the position assists with the daily mail run and commissary in the absence of the Office Assistant and performs other duties as assigned, including special projects and providing administrative coverage during staff leave or vacancies.

Requirements

Six months of advanced clerical experience (e.g., Office Assistant 2, Accounting Clerk, or similar with the State of Alaska or equivalent).
OR Six months of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience.
Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.
Integrity: Contributes to maintaining the integrity of the organization; displays high standards of ethical conduct and understands the impact of violating these standards on an organization, self, and others; is trustworthy.
Analytical Thinking/Problem Solving: Uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.
Must pass a criminal history check.
Must be fingerprinted.

Responsibilities

Provides payroll processes.
Codes and reviews invoices for payment.
Researches errors and processes expenditure corrections.
Records expenses and invoices in the facility's Obligation Journal.
Assists Administrative Officer 2 with end-of-month encumbrance (Commodities, 24 hrs. utility, Point of Arrest (POA) and Commodities).
Maintains prisoner accounts.
Arranges all travel prisoners.
Orders Institutional supplies.
Contacts vendors for quotes.
Assists with the daily mail run and commissary in the absence of the Office Assistant.
Performs other duties as assigned, special projects, and provides administrative coverage during periods of time when other administrative staff are on leave or positions are vacant.