Administrative Assistant 2 (PCN 114357)

State of Alaska•Anchorage, AK

7d•Onsite

About The Position

The Administrative Assistant 2 independently manages a variety of personnel and accounting processes for the Division of Sport Fish, which includes personnel, accounting, payroll, evaluations, recruitment, and gathering budget information. This position provides back up support in travel, procurement, contracts and assists in adapting the internal processes to meet the needs of the Region. The incumbent provides daily assistance to regional staff on administrative and personnel questions. The mission of the Division of Sport Fish is to protect, maintain and improve the valuable sport fisheries in Alaska. The administrative unit is a team of eight and provides support to the Division’s biologists, researchers, and technicians serving Alaskans and overseeing Alaska’s wide range of sport fisheries.

Requirements

Six months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement.
One year of advanced-level clerical experience.
One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year).
One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience.
Interpersonal Skills and Customer Service: Shows understanding, friendliness, courtesy, tact, and politeness to others; develops and maintains effective relationships with customers (division and department staff as well as vendors). Assess customers' needs, provide information and assistance, resolve their problem, or satisfy their expectations.
Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
Self-Management: Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.
Adaptability: Adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.
Decision Making: Makes sound, well-informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals; causes change.
Transcripts, if used to meet minimum qualifications (unofficial copies are accepted).
Copies of the last two evaluations, if available; or two letters of recommendation from a current or past employer.
Three professional references with current contact information (phone number or email address), at least one (1) being a current or former supervisor.
Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence.
If using work experience not already documented in your application, also provide the employer’s name, your job title, dates of employment, and whether full-or part-time.

Nice To Haves

Experience with State of Alaska systems including Alaska Data Enterprise Reporting (ALDER), the Online Position Description (OPD), the Statewide Payroll System (IRIS HRM), the Statewide Accounting System (IRIS Financial), and Workplace Alaska.
Experience with Fish & Game programs such as the Timesheet Earnings and Reporting System (TEARS), and the Admin Project System (APS).

Responsibilities

Manages a variety of personnel and accounting processes including personnel, accounting, payroll, evaluations, recruitment, and gathering budget information.
Provides back up support in travel, procurement, and contracts.
Assists in adapting internal processes to meet the needs of the Region.
Provides daily assistance to regional staff on administrative and personnel questions.