Administrative Assistant - Rehabilitation & Recovery

Sheppard Pratt Careers • Catonsville, MD

2d • Onsite

About The Position

Rehabilitation and recovery services are designed for individuals living in the community who live with serious mental illness. Our team helps individuals obtain housing, employment, mental health services, and more. Under supervision and requiring independent judgment, is responsible for the efficient daily operations of the department. Organizes, collects, maintains and distributes significant data and performs general administrative tasks for the Department. Provides support to all staff upon the direction of a direct supervisor. Always serves as a liaison to clients, staff and the public regarding non-clinical issues. Performs daily office functions for the department. Coordinates and ensures the smooth operation of tasks delegated by direct supervisor and senior management. Executes assigned tasks in a timely manner and/or by deadline given.

Requirements

• A high school diploma or GED
• One year of related experience
• Strong organizational skills and time management
• Ability to effectively maintain an office
• Analytical ability sufficient to develop and implement office procedures, plan and carry out a broad range of assignments
• Familiarity with billing, record keeping, transcribing, creating reports and providing staff support upon the direction of a direct supervisor
• Preparation of reports with basic statistical analysis
• Proficiency in the use of personal computers with Windows, Microsoft Office, including Word, Excel, PowerPoint and Outlook, calculator, and other automated office equipment
• Access to reliable transportation to use during work hours to travel to the different program locations

Nice To Haves

• Two to three years of progressively more responsible related work experience

Responsibilities

• Collecting data
• Managing attendance
• Monitoring safety within the program
• Maintaining records
• Creating reports
• Transcribing
• Filing
• Proofreading
• Record keeping
• Maintaining communications
• Managing small projects
• Distributing mail
• Ordering supplies
• Correspondence
• Assisting with maintaining and submitting department expenses
• Monitoring expenses so that the Department operates within allocated funds
• Assisting with documenting and submitting program billing
• Maintaining excellent customer relations by meeting the needs of clients, staff, vendors and the public on non-clinical issues
• Providing support to direct supervisor, senior management and staff for assigned projects and tasks
• Assisting in the non-clinical aspects of departmental processes

Benefits

• Commitment to professional development
• Comprehensive tuition reimbursement program to support ongoing education and licensure and/or certification preparation
• Comprehensive medical, dental and vision benefits for benefit eligible positions
• 403b retirement match
• Generous paid-time-off for benefit eligible positions
• Complimentary Employee Assistance Program (EAP)
• Generous mileage reimbursement program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED