Administrative Assistant - Weekends (PRN)

Our Hospice Of South Central Indiana•Columbus, IN

6d•$15 - $19•Onsite

About The Position

Our Hospice is looking for a PRN Weekend Administrative Assistant for the Inpatient Facility (IPF). This person will utilize knowledge of office systems and procedures, regulations and Our Hospice of South Central Indiana (OHSCI) goals and objectives. They will also contribute to the development and/or modification of operating processes in the IPF. This position will work two (2) weekends per month on Saturday and Sunday, 8 am – 4:30 pm.

Requirements

High School Diploma or GED required
Proficient in Microsoft Office Products
Ability to summarize data for reports
Strong working knowledge of administrative office procedures
High level of interpersonal skills to handle sensitive and confidential situations
Professional appearance and telephone manner
Proficient in the English language - oral and written

Nice To Haves

Business school or Associate’s degree preferred; or equivalent combination of education and experience
1+ years of related experience preferred
Valid Indiana Driver’s License
any 2nd language a plus

Responsibilities

Answer and screen all incoming calls on a multiple line system
Direct calls appropriately to internal staff and pages external staff (Registered Nurses, Home Health Aides, Chaplains and Social Workers, etc) as needed
Receive all walk-ins in a courteous and helpful manner assisting them and directing them to appropriate individuals(s) or office(s) of OHSCI
Daily enters and updates information in OHSCI software systems, e.g. relevant patient information
Responsible for electronic medical records (EMR) workflow, electronic consent workflow, scanning documents and input as needed daily
Ensure that documents requiring physician signature are tracked for completion and followed up appropriately
Order Durable Medical Equipment (DEM) for transfer and patients
Ensure the on-going accuracy of active charts and verifies accuracy of closed charts
Create Interdisciplinary Group (IDG) discussion list, agenda and console. After IDG meetings, copies, fax, mail and files IDG information
Maintain integrity of logs kept within the IPF
Work independently and within a team on special, nonrecurring and ongoing projects, including fundraising events
Coordinate meetings, gathers data, prepares correspondence, documents reports, maintains files, and records on behalf of PCM, IPF as needed
Schedule assignments for IPF RNs, HHAs and Medical Doctor
Demonstrate ability to remain calm and functional in work situation and follows directions and established emergency protocols, i.e. Fire Drills