Administrative Assistant - Weekends (PRN)

Our Hospice Of South Central Indiana•Columbus, IN

13d•$15 - $19•Onsite

About The Position

Our Hospice of South Central Indiana is seeking a PRN Administrative Assistant for its Inpatient Facility (IPF). The role applies knowledge of office systems and procedures, regulations, and the organization’s goals and objectives, and contributes to developing or modifying IPF operating processes. The position works two weekends per month, Saturday and Sunday, from 8:00 a.m. to 4:30 p.m., in person.

Requirements

High school diploma or GED required.
Valid Indiana Driver’s License.
Proficiency in Microsoft Office products.
Ability to summarize data for reports.
Strong working knowledge of administrative office procedures.
Strong interpersonal skills for handling sensitive and confidential situations.
Professional appearance and telephone manner.
Proficiency in spoken and written English.

Nice To Haves

Business school education or an associate degree, or an equivalent combination of education and experience.
At least one year of related experience.
Knowledge of a second language.

Responsibilities

Answer and screen incoming calls on a multiple-line telephone system.
Direct calls to appropriate internal staff and page external staff, including Registered Nurses, Home Health Aides, Chaplains, and Social Workers, as needed.
Welcome walk-in visitors courteously, assist them, and direct them to appropriate people or offices.
Enter and update information, including relevant patient information, in OHSCI software systems daily.
Manage electronic medical record and electronic consent workflows, including scanning and entering documents.
Track documents requiring physician signatures and follow up to ensure completion.
Order Durable Medical Equipment for transfers and patients.
Maintain the ongoing accuracy of active charts and verify the accuracy of closed charts.
Prepare the Interdisciplinary Group discussion list, agenda, and console; after meetings, copy, fax, mail, and file IDG information.
Maintain the integrity of logs kept within the IPF.
Work independently and as part of a team on special, nonrecurring, and ongoing projects, including fundraising events.
Coordinate meetings, gather data, prepare correspondence and reports, and maintain files and records for PCM and the IPF as needed.
Schedule assignments for IPF Registered Nurses, Home Health Aides, and the Medical Doctor.
Remain calm and functional in work situations and follow directions and established emergency protocols, such as fire drills.