Administrative Assistant - PRN

IU Health • Indianapolis, IN

15h • Onsite

About The Position

The Administrative Assistant provides basic administrative and technical support to leaders and the teams they support. The position is PRN, with up to 6–8 hours per week and shifts scheduled between 8 a.m. and 7 p.m. Saturday morning work may be needed; holidays are not required. The role is based in the Oncology Surgery department at Emerson Hall in downtown Indianapolis.

The assistant manages and monitors RightFax, helps schedule patient appointments, provides administrative coverage for vacations, leaves, and other staffing needs, and manages schedules and calendars. The position also addresses basic administrative and technical issues as they arise.

IU Health requires new hires to receive various vaccinations, including influenza and COVID-19, unless an exemption is approved. The posting states that new hires may submit proof of prior vaccination and that the COVID-19 vaccine is not required to begin employment, but team members must be fully vaccinated by September 1, 2021. IU Health is an equal opportunity employer and provides reasonable accommodations during the application and interview process, for essential job functions, and for employment benefits and privileges.

Requirements

• High school diploma or GED.
• Requires 0–3+ years of relevant experience.
• Basic proficiency in Microsoft Office, including Word, PowerPoint, and Excel.
• Attention to detail.
• Team-focused approach.
• Self-starter who is coachable.
• Ability to adjust to changing priorities.

Nice To Haves

• Previous administrative experience.
• Experience with a matrix organization and complex work environment.

Responsibilities

• Provide basic administrative and technical support for leaders and the teams they support.
• Manage and monitor RightFax.
• Assist with patient appointment scheduling.
• Provide administrative coverage for vacations, leaves, and other staffing needs.
• Manage schedules and calendars and respond to inquiries as appropriate.
• Address basic administrative and technical issues as they arise.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED