Administrative Assistant Jobs in Lakeland, TN

About The Position

Requirements

• High school diploma or equivalent and four years of relevant experience, or an equivalent combination of education and experience.
• Applicants must provide a cover letter, resume, and list of professional references.
• A criminal background check is required.

Nice To Haves

• Bachelor’s degree.
• Understanding of the necessity and value of accuracy and attention to detail, with the ability to process information accurately.
• Effective communication skills.
• Ability to manage multiple concurrent projects and prioritize assignments effectively.
• Knowledge of and ability to use office support tools such as Excel spreadsheets, organization charts, and email.
• Ability to work constructively and collaboratively with a variety of individuals.
• Knowledge of office administration and ability to carry out ongoing office administration tasks effectively and efficiently in support of UF Research.
• Ability to meet or exceed employee needs and provide excellent service directly or indirectly.
• Ability to maintain confidentiality of entrusted information.
• Ability to work effectively as part of a team.

Responsibilities

• Assist with processing new hires, including posting positions, processing background checks, verifying pre-hire experience, and completing required paperwork in accordance with university, state, and federal regulations.
• Process job edits, reclassifications, FTE changes, non-renewals, terminations, resignations, and leave cash-outs.
• Maintain and track UF | Research positions, ensuring position descriptions and position numbers are correctly assigned and maintained.
• Review timesheets, leave applications, and paylists for an assigned portfolio of departments on a bi-weekly basis.
• Assist with leave calendars and applications and process payroll-related actions as needed.
• Process and update payroll distributions, ensuring entries are accurate and supported by required documentation.
• Assist with mail distribution and securing UF | Research offices when assigned.
• Assist with travel authorizations, travel bookings, and expense reports as a point of contact for travel processing.
• Review graduate student travel-fund and faculty conference-fund applications, verify eligibility, draft letters for the Vice President for Research’s approval, and distribute letters to applicants.
• Perform duties assigned by the Director of Human Resources, including errands, scheduling, reporting services or repairs, mail distribution, and special projects.
• Coordinate space inventory interviews with department staff and enter information into UF’s Space Inventory and Allocation System, ensuring departmental space is accurately coded and accounted for.
• Maintain the online directory and calendars; reserve state vehicles; order supplies; authorize GatorOne IDs; and create UFIDs and affiliations for external researchers.
• Cross-train and assist in all office areas during peak workload periods.
• Perform other duties as assigned.