Administrative Access Assistant

Northeastern University•Boston, MA

10d•$23 - $32•Onsite

About The Position

Northeastern University's Electrical & Computer Engineering Department seeks a proactive and organized Administrative Access Assistant to support Dr. Kevin Fu, a Professor of Electrical & Computer Engineering who has a dexterity impairment affecting his ability to use a mouse and perform precise pointer-based tasks. This role is crucial for coordinating Professor Fu’s daily activities and ensuring his work environment is accessible. Primary activities include managing correspondence, schedules, and an accessible work environment. Occasional travel may be required.

Requirements

Associate's Degree Required
High standards for accuracy and thoroughness in areas of responsibility.
Strong organizational skills and attention to detail.
Good communication and interpersonal skills.
Ability to multitask and problem-solve.
Ability to work independently and in a team.
Adaptability to work in a dynamic environment.
Deadline Management: Demonstrated ability to set realistic deadlines and consistently meet them.
Experience in prioritizing tasks to ensure timely completion of all projects.
Reliability and Accountability: A track record of following through on commitments and responsibilities.
Ability to communicate proactively in case of any delays or issues.
Organizational Skills: Proven ability in organizing workspaces, digital files, and schedules to enhance workflow efficiency.
Skill in managing multiple tasks and projects simultaneously without compromising quality.
Project Coordination: Experience in keeping projects on track and smoothly running.
Ability to identify potential issues or bottlenecks in projects and address them proactively.
Behavioral Attributes: Detail-Oriented and Proactive: Strong attention to detail with a proactive approach to problem-solving and task management.
Anticipates needs and takes initiative to address them without waiting for direction.
Flexibility and Adaptability: Ability to both work alone when required to meet deadlines and to interact effectively with the team.
Excellent Communication Skills: Excellent verbal and written communication skills.
Ability to provide clear and regular updates on project statuses and any challenges encountered.

Nice To Haves

Bachelor’s degree preferred.
Basic financial tracking and bookkeeping skills are a plus.
Knowledge of assistive technology or keyboard-based tools to support users with dexterity impairments is preferred.

Responsibilities

Assist with communications and correspondence.
Manage and coordinate Professor Fu’s calendar.
Organize digital documents logically and accessibly.
Maintain an accessible and efficient office environment.
Assist in hiring and onboarding student workers.
Help coordinate and supervise student staff activities.
Support handling basic financial tasks like processing bills and managing expense reports.
Tracking office expenditures.
Provide support in organizing and tracking projects.
Assist Professor Fu in preparing materials and project reports.
Assist Professor Fu with computer tasks requiring precise mouse use or clicking, such as navigating interfaces, selecting items, and interacting with software.
Support setup and use of assistive technology and keyboard-based tools to reduce reliance on mouse-dependent workflows.