GVRS Administrative Assistant, Grant Service Specialist II (NCS) - MONSE

Baltimore City•Baltimore, MD

1d•$44,779 - $71,032•Onsite

About The Position

The Administrative Assistant provides high-level administrative, operational, and logistical support to the Group Violence Intervention (GVI) team. This position ensures the efficient coordination of daily operations, cross-agency communication, documentation compliance, and data tracking aligned with the Mayor’s Office public safety strategy. This role is critical to maintaining the integrity, organization, and accountability infrastructure that supports violence reduction efforts targeting individuals and groups at highest risk of involvement in gun violence.

Requirements

Associate’s or Bachelor’s degree in Public Administration, Criminal Justice, Social Work, or related field (or equivalent experience).
2–4 years administrative experience in government, nonprofit, or public safety settings.
Strong organizational and project management skills.
Proficiency in Microsoft Office Suite and database systems.
Strong written and verbal communication skills.
Ability to manage multiple priorities and deadlines.
Ability to handle confidential and sensitive information.
Experience in violence intervention, criminal justice reform, or public safety initiatives.
Familiarity with GVI, focused deterrence, or place-based violence reduction strategies.
Experience supporting executive-level leadership.
Have an equivalent combination of education and experience.

Nice To Haves

Relationship-building and credibility
Conflict resolution and mediation
Trauma-informed engagement
Cultural humility
Professional boundaries and ethical practice
Documentation and data literacy
Accountability and reliability

Responsibilities

Manage calendars, scheduling, and logistics for call-ins, custom notifications, case review meetings, and community events.
Prepare meeting materials, agendas, briefing documents, and post-meeting summaries.
Coordinate travel, procurement, and reimbursement requests in compliance with municipal policies.
Maintain office supply inventory and vendor coordination.
Maintain organized electronic and physical filing systems.
Support onboarding logistics for new hires.
Support planning and execution of call-in meetings, custom notifications, interagency case review sessions, and community partnership convenings.
Track attendance and maintain confidential documentation.
Ensure participant materials and resource packets are prepared and distributed.
Enter and maintain participant data in case management systems.
Track referrals, service linkage, and engagement milestones.
Assist in preparing monthly, quarterly, and annual performance reports.
Support data requests from Mayor’s Office leadership and external evaluators.
Maintain confidentiality and compliance with data-sharing agreements.
Serve as liaison between Law Enforcement Partners, Community-based organizations, Social service providers, Prosecutor’s Office, and Mayor’s Office leadership.
Coordinate interdepartmental communications and follow-ups.
Process invoices, contracts, and purchase requests.
Track program expenditures.
Support grant documentation and compliance requirements.
Serve as first point of contact for visitors, stakeholders, and community partners.
Maintain professional and confidentiality in handling sensitive information.
Support coordination of community engagement events and press-related logistics (as assigned).
Assist with stakeholder communications.
Prepare outreach materials and informational documents.
Support public safety briefings and community presentations.