Administrative Assistant

Harris•Rayville, LA

11d•$21 - $32•Onsite

About The Position

The Administrative Assistant provides broad administrative support to office and field staff. They will support managers and employees through a variety of tasks related to organization and communication. They will be responsible for confidential and time sensitive material and will assist with purchasing and general administrative tasks.

Requirements

High school diploma/equivalent required
Strong knowledge of Excel, Microsoft Outlook and Word
2+ years of experience in an administrative/clerical role
2+ years of writing business level correspondence
Ability to adapt quickly, learn new tasks independently, and take initiative
Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology

Nice To Haves

Associate's degree preferred
Notary Public preferred
Experience in the construction industry preferred

Responsibilities

Receive purchase order requests from field employees, send them to proper departments to be filled, and log/track on spreadsheet
Order and dispense office supplies
Process and verify new hire paperwork including I-9’s, W-4’s, and policy acknowledgement. Ensure completion of all paperwork and forward to the Human Capital Department
Maintain vehicle list, tracking expirations, leases, etc.
Track and monitor LEED goals
Coordinate employee onboarding with General Contractor
Compile and distribute weekly reports
Filing paperwork and oversee miscellaneous document control
Track and maintain rental equipment log
Manage OCIP – ensure proper paperwork is completed
Update and maintain Subcontractor Insurance Certificates for all Subcontractors, ensuring all subcontractors have insurance in accordance with company policy prior to starting work. Maintain insurance database, tracking policy renewals
Other tasks assigned as needed