Administrative Assistant to the CEO

Delta Health Center•Mound Bayou, MS

23h•Onsite

About The Position

Provides high-level, confidential administrative support to the Chief Executive Officer, including calendar and travel management, correspondence, board and leadership meeting preparation, and coordination of special projects. Serves as a key liaison between the CEO, board members, staff, and external partners, exercising sound judgment, discretion, and professionalism at all times.

Requirements

Associate's or Bachelor's degree in Business Administration or a related field preferred.
Minimum of three (3) to five (5) years of experience providing administrative support to senior executives; healthcare or nonprofit setting preferred.
Ability to read, analyze, and interpret complex documents, policies, and correspondence.
Ability to write clear, professional reports and business correspondence.
Ability to effectively present information and respond to questions from executives, board members, staff, and the public.
Ability to work with basic budgeting figures, expense reports, and financial reporting concepts relevant to the executive office.
Ability to solve practical problems and deal with a variety of variables in situations with limited standardization.
Ability to interpret and prioritize a variety of instructions furnished in written, oral, diagram, or schedule form, often under time constraints.
Notary Public certification preferred, or willingness to obtain within the first 90 days of employment.

Nice To Haves

Associate's or Bachelor's degree in Business Administration or a related field
healthcare or nonprofit setting experience preferred
Notary Public certification preferred, or willingness to obtain within the first 90 days of employment

Responsibilities

Manages the CEO's calendar, appointments, and travel arrangements, resolving scheduling conflicts proactively.
Prepares agendas, materials, minutes, and follow-up items for board and executive leadership meetings.
Screens and prioritizes calls, emails, and correspondence on behalf of the CEO.
Drafts, proofreads, and edits letters, reports, presentations, and other executive communications.
Coordinates logistics for meetings, conferences, board retreats, and special events.
Maintains confidential files, records, contracts, and organizational documents for the executive office.
Serves as a liaison between the CEO and internal departments, board members, and external partners.
Tracks and follows up on action items and deliverables from executive and board meetings.
Assists with special projects, research, and initiatives as assigned by the CEO.
Processes expense reports, invoices, and reimbursement requests for the executive office.
Greets and assists board members, visitors, and dignitaries with a high level of professionalism.
Maintains executive office supplies, equipment, and filing systems.
Handles sensitive and confidential information with the utmost discretion at all times.