Administrative Assistant to the CEO

Namify LLC•Springville, UT

34m

About The Position

Namify is seeking an organized and proactive Administrative Assistant to support the CEO and executive team. This role is crucial for keeping the people and details behind the business organized during a period of growth and expansion. The Administrative Assistant will work closely with the CEO and executive team, helping them stay organized, prepared, and focused. This position offers visibility into how a growing company operates and the opportunity to take on more responsibility as skills develop. The ideal candidate will be someone who can notice what needs to happen, take ownership, and help keep things moving forward, rather than just checking boxes.

Requirements

Able to communicate professionally in person, over the phone, and in writing.
Comfortable using computers and learning new software and technology.
Organized enough to manage multiple tasks, deadlines, and details at the same time.
Dependable and follow through on commitments.
Comfortable handling confidential or sensitive information.
Willing to learn, receive feedback, and take on new responsibilities.
Ability to stay organized, communicate clearly, learn quickly, and take ownership.

Nice To Haves

Previous administrative experience is helpful.
Naturally organized and notices details other people miss.
Comfortable managing multiple priorities and adjusting when plans change.
Curious and willing to ask questions when they don’t know something.
Comfortable interacting with everyone from a new employee to the CEO.
Proactive and willing to take ownership rather than waiting to be told every next step.
Calm, positive, and solution-oriented when things don’t go according to plan.
Enjoys helping others and making things run smoothly behind the scenes.
Interested in feedback, responsibility, and continued growth.
Desire to build something and grow with the company over the next several years.

Responsibilities

Manage calendars, schedule meetings, send reminders, and coordinate meeting logistics.
Take clear meeting notes and follow up on action items.
Help executives stay organized, prepared, and focused on their highest priorities.
Coordinate company meetings, lunches, events, and employee engagement activities.
Plan and coordinate company incentive travel and special events.
Support office and facility needs, including supplies and day-to-day organization.
Welcome visitors and help create a professional, friendly experience.
Assist with reports, presentations, communications, research, and special projects.
Keep track of details, deadlines, commitments, and assist with problem-solving.
Look for ways to make processes simpler, faster, and better.
Take on additional responsibilities as skills and knowledge grow.