Executive Assistant to the CEO
About The Position
Raphah Institute is seeking an Executive Assistant to the CEO to build dependable coordination around the CEO’s work. This person will help keep meetings, commitments, schedules, information, and follow-through moving so the CEO can devote more attention to organizational leadership, fundraising, governance, and strategic relationships. The role begins with close collaboration and grows into ownership of defined executive support workflows. We are looking for someone who enjoys creating order around complex work, closes loops reliably, and knows when a decision belongs with the CEO or another organizational leader.
Requirements
- Experience coordinating multiple schedules, requests, documents, or commitments in a complex environment.
- Excellent follow-through, organization, written communication, and attention to detail.
- Sound judgment about confidential information and about when to act, seek approval, or escalate.
- Confidence with digital productivity tools and willingness to learn new systems, including responsible uses of AI.
- Ability to work respectfully and effectively with senior stakeholders and colleagues across an organization.
- Interest in building dependable processes and improving them over time.
Nice To Haves
- Experience supporting a senior leader, coordinating board logistics, or working in a nonprofit is welcome but not required.
Responsibilities
- Coordinate the CEO’s calendar, meeting invitations, scheduling conflicts, preparation time, and travel within agreed priorities.
- Capture and track follow-ups, introductions, approvals, requested documents, and other CEO commitments through completion.
- Prepare meeting logistics, relevant materials, concise first-pass briefs, and post-meeting action lists.
- Support executive correspondence, board-related administration, travel arrangements, and document routing.
- Organize information from email, calendar, meeting notes, and approved systems so time-sensitive matters reach the CEO promptly.
- Document and improve recurring executive workflows, using approved productivity and AI tools with careful verification and confidentiality practices.
- Coordinate administrative handoffs with colleagues, board members, funders, partners, and advisors while preserving their decision authority.
Benefits
- Benefits for full-time employees
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
