Executive Assistant to the CEO

Opus Connect

1d•$2,350•Remote

About The Position

This is a remote, full-time position supporting the CEO directly. The role involves both traditional executive support tasks and managing AI workflows and automated outreach systems. It offers a unique opportunity to develop skills in AI and automation within a fast-paced M&A-focused professional organization. The scope of the role is dynamic and will evolve over time.

Requirements

Fluent written and spoken English.
Prior experience supporting an executive directly.
Completed four-year degree.
Genuine hands-on comfort with AI tools (e.g., having set up and maintained AI systems).
Aptitude and curiosity.
Experience with mail merge tools and a CRM.
Discretion in handling sensitive information.
Reliable equipment and internet connection.
Ability to overlap working hours with United States business hours.

Nice To Haves

Experience with automation platforms like Zapier or Make.
Bilingual English and Spanish.
Background or interest in M&A, private equity, or membership organizations.
Deep fluency in HubSpot.

Responsibilities

Manage the CEO's calendar and daily prioritization.
Handle correspondence and act as a point of contact between the CEO and internal colleagues/external members.
Ensure follow-through on tasks and initiatives mentioned by the CEO.
Monitor and manage AI agents and automated workflows for outbound communication.
Identify and escalate errors, stalls, or ambiguous outputs from AI systems.
Execute mail merge campaigns and follow-up rounds from the CEO's outreach account.
Keep HubSpot and related documentation current.
Provide backup to other administrative functions as needed.
Temporarily assume additional workflows during a colleague's maternity leave.