Administrative Assistant Jobs in Lakeland, TN

About The Position

Requirements

• 3+ years of administrative experience supporting teams and senior-level staff
• Strong attention to detail with the ability to manage multiple priorities
• Proactive and adaptable, with the ability to anticipate needs in a fast-paced environment
• Excellent written and verbal communication skills, including editing and proofreading
• Advanced proficiency in Microsoft 365 (Word, Outlook, Excel, PowerPoint, Teams)
• Eager to learn and quickly adopt new systems and processes
• Able to prioritize, meet tight deadlines, and collaborate effectively across teams
• Demonstrates discretion, sound judgment, and professionalism when handling sensitive information
• Experience with AI-enabled tools to enhance productivity, improve work quality, and support business operations
• Understands the capabilities, limitations, and risks of AI tools and applies critical thinking to verify outputs and determine appropriate use cases
• Ability to lift, push, pull up to 20 lbs.

Nice To Haves

• Bachelor’s degree preferred
• Professional services or law firm experience a plus

Responsibilities

• Initiate and manage project setup in internal systems, including running conflict checks
• Prepare retention letters and statements of work
• Edit documents and reports for formatting, grammar, spelling, and overall clarity
• Organize project materials, maintaining accurate logs
• Support purchasing requests and accounts receivable follow-up
• Coordinate and manage calendars, meetings, and travel logistics
• Prepare expense reports
• Respond to and anticipate consultant needs with timely administrative support; support ad-hoc requests
• Serve as a point-of-contact, communicating professionally with clients on behalf of consultants, ensuring clear, timely, and accurate correspondence
• Ensure and maintain compliance with company policies across all project setup and documentation
• Leverage AI-enabled tools and identify opportunities to improve administrative efficiency, document quality, and workflow effectiveness, collaborating with manager to implement practical solutions while maintaining accuracy, confidentiality, and adherence to company standards
• Evaluate and validate AI-generated outputs using sound judgment and domain knowledge, ensuring work products are accurate, reliable, and appropriate for business use
• Provide rotating front desk coverage during breaks
• Maintain and organize common areas, including supply room, conference rooms, and pantries
• Assist with incoming and outgoing shipments and deliveries
• Support onsite meetings, including room setup, technology coordination, and catering
• Contribute to and support a positive office culture through assisting with events and employee activities

Benefits

• Competitive benefits
• Compensation and recognition programs