Administrative Assistant Jobs in Lakeland, TN

About The Position

Requirements

• Aptitude for and enjoyment of serving others with excellence.
• Willingness to take direction and exercise independent judgment.
• Ability to organize and express thoughts clearly and concisely, verbally and in writing.
• Ability to prioritize and plan proactively, complete multiple time-sensitive tasks, and respond to urgent needs.
• Strong organizational, general office, and administrative skills.
• Client service and follow-up skills, with keen attention to detail.
• Excellent computer literacy and knowledge of specialized office programs, including proficiency with Microsoft Office, specifically Excel and Word.
• Ability and enthusiasm for learning quickly, with a strong work ethic in an ever-changing environment.
• Ability to work well both independently and as part of a team.
• Personal integrity and ability to handle confidential data discreetly.
• Basic math competency.
• Excellent communication, interpersonal, client service, and hospitality skills.
• Ability to maintain a professional demeanor in a professional service-oriented environment.
• Comfort working in a fast-paced environment requiring flexibility and responsiveness.

Nice To Haves

• Bachelor’s degree in a business-related field preferred.
• At least two years of prior experience in administrative support, customer service, or human resources at a financial, investment, banking, or accounting company is strongly preferred.

Responsibilities

• Answer multiple-line telephone calls promptly and professionally.
• Greet and direct guests in a warm, welcoming manner.
• Book and prepare shared conference rooms, including setup, presentations, and coffee station maintenance.
• Coordinate office services, including copiers, postage machines, phones, and building management.
• Order and maintain office and kitchen supplies.
• Provide administrative services such as copying, scanning, and typing.
• Anticipate the needs of team members and provide support.
• Communicate with property management and vendors to help maintain attractive office space.
• Transcribe or compose routine correspondence and emails accurately and in keeping with business standards.
• Provide administrative support and perform other duties as assigned.
• Conduct work and interactions in a manner consistent with the company’s Core Values.
• Adhere to Human Resources guidelines, compliance policies, professional designation standards, and industry regulatory standards to mitigate company risk.