Administrative Assistant

Blue Trust Inc•Deerfield, IL

30d•$26 - $31•Onsite

About The Position

The Administrative Assistant performs administrative and office support activities for one or more managers. Duties may include handling telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, managing information and documents, and providing other support as needed. The role serves the Chicago office and helps maintain a professional, welcoming, and well-organized environment while supporting team members and upholding company values and compliance standards.

Requirements

Aptitude for and enjoyment of serving others with excellence.
Willingness to take direction and exercise independent judgment.
Ability to organize and express thoughts clearly and concisely, verbally and in writing.
Ability to prioritize and plan proactively, complete multiple time-sensitive tasks, and respond to urgent needs.
Strong organizational, general office, and administrative skills.
Client service and follow-up skills, with keen attention to detail.
Excellent computer literacy and knowledge of specialized office programs, including proficiency with Microsoft Office, specifically Excel and Word.
Ability and enthusiasm for learning quickly, with a strong work ethic in an ever-changing environment.
Ability to work well both independently and as part of a team.
Personal integrity and ability to handle confidential data discreetly.
Basic math competency.
Excellent communication, interpersonal, client service, and hospitality skills.
Ability to maintain a professional demeanor in a professional service-oriented environment.
Comfort working in a fast-paced environment requiring flexibility and responsiveness.

Nice To Haves

Bachelor’s degree in a business-related field preferred.
At least two years of prior experience in administrative support, customer service, or human resources at a financial, investment, banking, or accounting company is strongly preferred.

Responsibilities

Answer multiple-line telephone calls promptly and professionally.
Greet and direct guests in a warm, welcoming manner.
Book and prepare shared conference rooms, including setup, presentations, and coffee station maintenance.
Coordinate office services, including copiers, postage machines, phones, and building management.
Order and maintain office and kitchen supplies.
Provide administrative services such as copying, scanning, and typing.
Anticipate the needs of team members and provide support.
Communicate with property management and vendors to help maintain attractive office space.
Transcribe or compose routine correspondence and emails accurately and in keeping with business standards.
Provide administrative support and perform other duties as assigned.
Conduct work and interactions in a manner consistent with the company’s Core Values.
Adhere to Human Resources guidelines, compliance policies, professional designation standards, and industry regulatory standards to mitigate company risk.