Admin Jobs

About The Position

Requirements

• Proficient in Microsoft Office including Word, Excel and Power Point.
• Good written & oral communications skills.
• Able to prioritize work assignments on a daily basis, demonstrating flexibility and teamwork to accomplish priority tasks.
• Motor coordination in combination with finger dexterity for tasks like keyboarding.

Nice To Haves

• Minimum 5 years’ experience as Administrative Assistant, preferably in a hospital administrative setting.
• Prior experience in insurance verification.
• Two years of college or 2 years prior equivalent experience in a health care setting.

Responsibilities

• Cover reception area phone with all admission staff.
• Provide information to callers, route calls as appropriate, and take clear and concise messages.
• Check messages promptly and return calls or refer messages to the appropriate person.
• Greet all patients in a friendly and courteous manner and escort therapy patients as needed.
• Explain 1st appointment paperwork, obtain proper signatures, witness documents as indicated, and explain Notice of Privacy practices to patients.
• Register patients on Meditech CWS system, file appropriate paperwork, and set up charts.
• Call patients to schedule 1st appointments within 24-48 hours of receipt.
• Direct patients to other sites as appropriate.
• Schedule initial and follow-up therapy appointments utilizing the computerized scheduling system.
• Act as “master user” for MediTech scheduling system, including training staff and editing data as needed.
• Provide timely notification of cancellations to staff and maintain a cancellation call list for evaluations.
• Send faxes and deliver received faxes to the appropriate individual promptly.
• Receive co-pays, prepare deposits, and bring co-payments to the central Tully location.
• Order supplies for the department using the Meditech MM system for departmental ordering and verify purchases against P.O.’s.
• Prepare monthly/quarterly reports for the Director, including volume statistics, patient satisfaction results, and productivity reports.
• Assist with other activities as requested, such as Medicare correspondence, medical record keeping/retrieval/preparation for copying, charge entry/verification, Internet entry of outcome data, and maintenance of the front office procedure manual.