PPM Admin Assistant (COL) 5.1

Mor Ppm•Lakeland, FL

39d•Onsite

About The Position

We are a leading industrial mechanical, electrical, and civil construction services provider for the fossil and nuclear power, pulp and paper, chemical, mining, and general manufacturing industries. We provide a full range of industrial facilities maintenance and process maintenance services. MOR PPM Inc. is seeking an Administrative Assistant in Lakeland, FL. Strong computer/technical skills and experience in office administration preferred.

Requirements

High School Diploma or equivalent
Five (5) years of experience performing high-level clerical duties in support of a manager or executive.
Proficient in Business English, mathmatical problem solving, and computer skills.
Must be able to complete hiring paperwork electronically through DocuSign
Must posses enough strength and stamina to perform the technical duties and essential functions as identified above
Must be able to move in and around confided spaces and uneven areas
Must have full range of motion consistent with age
Must be able to climb and maintain balance ladders
Must be able to adequately hear and respond to voice commands and alerts from other employees, alarms and other job-related noises
Visual acuity, depth perception and color discrimination consistent with that required to work at heights and on uneven surfaces

Nice To Haves

Strong computer/technical skills and experience in office administration preferred.

Responsibilities

Drafts correspondence for signature according to established policies and procedures.
Participates in preparing budgets and maintaining budget accounts; plans and maintains an adequate supply of office materials and supplies.
Maintains appointment schedules, screens and refers callers; provides detailed responses to inquiries about programs and activities; and makes travel arrangements.
Operates office equipment, computer skills are a must.
Attends meetings, seminars, and conferences; takes notes and/or furnishes information.
Prepares agendas, reports, tables, and other complex documents for reproduction and distribution.
Establishes and maintains official documents and records in appropriate files.
Coordinates and reviews the work of other clerical support staff.
Maintains various records on office activities pertaining to personnel, purchasing, travel expenses, contracts, billings, insurance, etc.
Inputs payroll, maintains all records, and reports requirements for the department pertaining to payroll and personnel functions.
Assists with preparing purchase requisitions, managing purchase orders, P-Card transactions, and processing invoices for payment.
Receives visits or calls regarding complaints, which may be resolved or referred to the proper person for resolutionn.
May perform payroll duties.
May be required to participate and/or facilitate training to support departmental or City initiatives and requirements.