Procurement Admin
About The Position
West Central Technology is seeking a Procurement Admin to join our growing team. This role is central to keeping our sales, service, and finance operations running smoothly, from processing sales orders and managing vendor relationships to tracking purchase orders and supporting inventory across our offices. Our ideal candidate has sharp attention to detail, a passion for process, and a continuous improvement mindset. This role involves managing orders, inventory, and vendor invoices, along with agreement and renewal tracking. Precision and accuracy are paramount to doing the job well. You should be comfortable working in a structured environment while also contributing to the evolution of our systems and procurement workflows. This position requires strong communication skills, both with clients and internal team members, and the ability to operate effectively in a fast-paced, team-oriented environment.
Requirements
- Exceptional attention to detail
- Strong organizational skills and a highly methodical approach to work
- Comfortable managing multiple vendors, orders, and deadlines simultaneously
- Solid written and verbal communication skills
- Comfortable working with order entry, inventory, and accounting software (training provided)
- Basic math and reconciliation skills for invoice and billing review
- A process-oriented mindset with a drive for continuous improvement
- Ability to work collaboratively across sales, service, and finance teams
- Ability to communicate clearly, both verbally and in writing
- Ability to lift and move inventory/stock as needed up to 50 lbs.
- Ability to travel as required
- Ability to work scheduled hours
- Familiarity with standard office equipment and tools
Nice To Haves
- Experience with purchasing, inventory management, or accounts payable/receivable is a plus
Responsibilities
- Work closely with the sales team to process sales orders accurately and efficiently
- Work with vendors to process purchase orders and fulfill orders
- Work with our inside sales team to ensure agreement renewals are processed accurately and on time
- Look for deals and pricing opportunities where it makes sense to help ensure the best prices for our clients
- Maintain and grow strong vendor relationships
- Track and follow up on outstanding purchase orders to ensure timely fulfillment
- Assist with gathering warranty information and processing RMAs
- Receive inventory and manage stock levels across our offices, verifying counts and details carefully
- Travel between offices as needed for inventory transfers and audits
- Assist the finance team with reconciling vendor invoices, catching discrepancies before they become problems
- Help clients resolve billing questions and issues
- Maintain accurate, detailed, and up-to-date records in internal systems
- Contribute to a positive and productive team environment
- Assist with maintaining organization and cleanliness of workspaces
- Perform other duties as required
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
