Admin Manager

Areas USA, Inc•Kenner, LA

2d•Onsite

About The Position

The Admin Manager is responsible for comprehensive administrative operations including payroll processing, human resources support, financial reconciliation, and operational assistance. This role requires strong organizational skills and the ability to manage multiple systems while providing backup support across various departments.

Requirements

Minimum of an associate degree or High School diploma with the equivalent experience
3+ year’s general administrative assistant background.
Strong attention to detail and organizational abilities
Excellent communication and coordination skills
Ability to multitask and prioritize in a fast-paced environment while having accuracy in entry of all systems
Strong knowledge of MS Office Suite (Word, Excel, Power point).
Must be able to interact and communicate with individuals at all levels of the company.
Must be able to work in a multicultural environment.
Must be self-motivated and be able to perform with minimum supervision.
Good organizational skills and time management skills.

Nice To Haves

Experience with payroll, HR processes, and financial reconciliation preferred

Responsibilities

Edit daily punch errors in time keeping system and finalize payroll processing
Prepare and send payroll deductions, create associate logs, complete payroll checklists, verify paychecks match roster and coordinate distribution
Complete I-9 process for all new hires and update expired documentation
Complete status changes including address updates, department transfers, promotions, and terminations
Upload progressive counseling and maintain tracking system
Maintain secure personnel files and prepare orientation materials
Manage badging applications/renewals and parking pass processes
Order supplies, uniforms, and shoes for crew with toll reimbursement processing
Enter vendor invoices into WEPEX for non-F&B retail general expenses
Manage cash variance tracking, void/comp tracking, and draft cash policy violation documentation
Handle change orders, Tidel maintenance and monthly audits (where applicable)
Process airline vouchers (where applicable)
Generate micro cards for cashiers and open IT/system-related tickets
Maintain facilities key management (where applicable)
Communicate with property management (if applicable) and vendors regarding credits/returns
Manage attendance tracking and systems such as E-Voice
Manage liquidation communications and resolution processes