Admin Assistant Jobs

About The Position

Requirements

• Proficiency in managing phone and email inquiries.
• Experience in maintaining office calendars and coordinating appointments.
• Ability to update and maintain key reports.
• Skills in organizing and maintaining project documentation and digital files.
• Excellent communication and interpersonal skills.

Nice To Haves

• Experience in a sales support role.
• Familiarity with CRM systems for customer tracking.

Responsibilities

• Open and prepare the sales gallery and model residences to ensure a professional and welcoming environment each day.
• Verify that all scheduled visitors have completed the required registration forms prior to their appointments.
• Register new clients and brokers upon arrival or in advance of their visit.
• Schedule, confirm, and coordinate on-site sales presentations and client appointments.
• Manage and respond promptly to all sales inquiries received via phone and email.
• Maintain the office calendar, coordinating showings, sales meetings, vendor appointments, and special events.
• Update key reports, including the Inquiry Report and Customer Tracking Report, and maintain accurate daily phone and email logs.
• Distribute the Daily Activity Report summarizing all appointments, inquiries, and activity at the close of each day.
• Provide administrative support to the sales team, including the organization and maintenance of project documentation and digital files.
• Compile and deliver a weekend activity summary for the full-time Sales Coordinator to ensure seamless continuity.