Part-Time Admin Assistant- BHSNJ

BROWN HARRIS STEVENS RESIDENTIAL SALES LLC•Upper Montclair, NJ

145d•Onsite

About The Position

This is a part-time Admin Assistant position with weekend hours. The role involves preparing the sales gallery, managing visitor registration and appointments, handling sales inquiries, maintaining office calendars and reports, and providing administrative support to the sales team.

Requirements

Proficiency in managing phone and email inquiries.
Experience in maintaining office calendars and coordinating appointments.
Ability to update and maintain key reports.
Skills in organizing and maintaining project documentation and digital files.
Excellent communication and interpersonal skills.

Nice To Haves

Experience in a sales support role.
Familiarity with CRM systems for customer tracking.

Responsibilities

Open and prepare the sales gallery and model residences to ensure a professional and welcoming environment each day.
Verify that all scheduled visitors have completed the required registration forms prior to their appointments.
Register new clients and brokers upon arrival or in advance of their visit.
Schedule, confirm, and coordinate on-site sales presentations and client appointments.
Manage and respond promptly to all sales inquiries received via phone and email.
Maintain the office calendar, coordinating showings, sales meetings, vendor appointments, and special events.
Update key reports, including the Inquiry Report and Customer Tracking Report, and maintain accurate daily phone and email logs.
Distribute the Daily Activity Report summarizing all appointments, inquiries, and activity at the close of each day.
Provide administrative support to the sales team, including the organization and maintenance of project documentation and digital files.
Compile and deliver a weekend activity summary for the full-time Sales Coordinator to ensure seamless continuity.