Vice President Jobs

About The Position

Requirements

• Bachelor's degree and minimum of 3 years of administrative experience, preferably in higher education or an executive setting.
• Demonstrates exceptional judgment, tact, and composure when dealing with sensitive, high-profile matters and diverse stakeholders.
• Highly organized with demonstrated ability to multitask, manage tight deadlines, adapt to changing priorities, and drive results in a dynamic environment.
• Outstanding written, verbal, and interpersonal communication skills; capable of representing the VP and the Office professionally and accurately, within delegated authority.
• Strong critical thinking skills with a proactive approach to anticipating needs and resolving complex operational problems independently.
• Proficiency with calendar management, word processing, spreadsheets, presentation software, and virtual meeting platforms.

Nice To Haves

• Experience in higher education administration, corporate relations, or strategic partnerships.
• Experience working with university enterprise software (Workday, Concur, Slate, Google Applications, Microsoft Office).
• Broad understanding of university organizational structures, governance, and academic processes.

Responsibilities

• Proactively manage and optimize the Vice President’s complex executive calendar; evaluate strategic priorities, resolve scheduling conflicts, and ensure effective allocation of the VP’s time.
• Schedule all travel arrangements for the VP and submit travel reimbursements.
• Anticipate the VP’s daily needs by gathering background materials, preparing comprehensive briefing packets, and compiling meeting materials ahead of high-level engagements.
• Serve as the principal point of contact and liaison for the office. Screen and route incoming correspondence and requests from senior leadership, external partners, and government officials.
• Track administrative action items arising from executive meetings, committee deliberations, and partnership discussions; follow up with stakeholders to ensure timely execution.
• Manage budget for Office of Strategic Transformation. Process budget transfers, requisitions, manage and reconcile the departmental and VP’s credit cards.
• Work closely with the Office of Strategic Transformation team (e.g., Associate VPs, Industry Partnership Liaisons) and academic divisions to facilitate interdepartmental workflows.
• Lead the planning, coordination, and execution of high-level partner campus visits. Including drafting agendas, itineraries, briefing materials and securing meeting spaces and other hospitality needs.
• Manage day-to-day operations of the office of the VP, including ensuring compliance with policies and procedures, reviewing communications, and assisting with human resources transactions.
• Handle sensitive, confidential, and proprietary information regarding university strategy, policy, personnel matters, and partnership terms with appropriate discretion and in accordance with university policies.
• Standardize administrative processes, digital archiving, and records management within the Office of Strategic Transformation to maximize efficiency.
• Draft, edit, and proofread complex executive communications, institutional reports, announcements, slide presentations, and formal correspondence on behalf of the Vice President.
• Support and coordinate special administrative projects tied to the implementation of the strategic plan and university transformation goals.

Benefits

• Benefit Eligible