Vendor Jobs

About The Position

Requirements

• Bachelor’s degree in Business Administration, Human Resources, or related field
• 8+ years of experience in benefits administration, including health, welfare, and retirement plans, 5500/1095 filings, plan audits, and online enrollment systems
• 5+ years of experience in a multi-site environment
• Experience managing benefit program vendors, brokers, and investment partners.
• Excellent communication and interpersonal abilities; able to explain complex benefits matters to diverse audiences
• Proficiency in Excel and strong analytical skills
• Excellent written and verbal communication skills
• Exceptional attention to detail and problem-solving abilities

Nice To Haves

• 5+ years of managerial experience
• Proven experience in retirement plan and pension administration, including committee governance.
• Experience working with union sites and contracts

Responsibilities

• Oversee the administration of two 401(k) plans, one active pension plan, and a Nonqualified Deferred Compensation plan, including accurate recordkeeping and plan documentation.
• Address retiree inquiries across six distinct pension retiree groups and manage retiree medical, life, and AD&D benefit programs for 10 separate retiree groups, ensuring seamless benefit transitions and retiree support.
• Serve as Chairperson of the Pension and 401(k) Committees, maintaining governance over the charters, investment policy, and fiduciary responsibilities; coordinate quarterly committee meetings.
• Conduct regular benchmarking and program analysis to recommend plan enhancements and ensure competitive, cost-effective offerings.
• Oversee all health and welfare benefit programs, including plan documents, employee communications and compliance with applicable filings (such as 1095 forms).
• Analyze plan effectiveness, utilization, and cost trends, and present recommendations to senior management.
• Oversee the annual open enrollment process, working closely with HRIS, payroll, and communications teams.
• Support labor negotiations related to benefits and ensure all benefits programs for union employees adhere to relevant collective bargaining agreements.
• Ensure effective administration and compliance of all company and state leave programs, including guidance to HR partners and managers.
• Partner with leadership and HR to evaluate and enhance total rewards strategies.
• Lead or oversee relationships with external partners, including benefits vendors, insurance brokers, third-party administrators, and investment managers.
• Negotiate contracts, monitor service levels, and oversee vendor performance.
• Maintain compliance with all federal, state, and local benefits laws, including ACA, ERISA, HIPAA, COBRA, and FMLA, as well as union contract provisions.
• Ensure timely and accurate completion of all regulatory filings, including 5500 and 1095 forms, and coordinate annual nondiscrimination testing and audits.
• Prepare, analyze, and present benefits reports and metrics for senior management; make strategic recommendations based on data and trends.
• Lead, mentor, and develop a team of benefits professionals, including two Benefits Specialists, a Benefits & HR Administrator, and an HRMS Specialist.
• Foster a culture of high performance, continuous learning, and exceptional service.
• Serve as a key resource for employees, retirees, and management, addressing complex benefits issues and providing clear, timely guidance.
• Develop and maintain benefits communication materials and facilitate educational meetings to increase understanding and engagement.

Benefits

• 401(k) plans
• Pension plan
• Nonqualified Deferred Compensation plan
• Retiree medical, life, and AD&D benefit programs
• Health and welfare benefit programs