Procurement Specialist
YMCA of the USA • Chicago, IL2d • $75,000 - $88,997 • Remote
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Procurement Specialist - National Office (Remote)
YMCA of the USA•Chicago, IL
•$75,000 - $88,997•Remote
About The Position
The Procurement Specialist is responsible for managing procurement-eligible goods and services for Y-USA, with a focus on vendor sourcing, negotiation support, contract coordination, and ongoing vendor relationship management. This role supports the full lifecycle of vendor engagements subject to procurement—including intake, competitive sourcing, negotiation, contract execution, renewal management, and performance monitoring—while explicitly excluding grants, pass-through funding to Ys and Alliances, fair share refunds, and other non-procurement activity. The Procurement Specialist partners closely with Finance, Contract Administration, IT, Events, Legal, and functional leaders to ensure vendor relationships are well-managed, cost-effective, compliant, and aligned with organizational priorities. YMCA of the USA (Y-USA) embraces a remote-first working environment which means most employees work remotely from a home office within the continental United States.
Requirements
- Bachelor’s degree or equivalent experience in business, finance, supply chain management
- 3–6 years of experience in procurement, contract administration, or vendor management
- Experience with vendor negotiation and relationship management
- Ability to interpret contracts, pricing schedules, and scopes of work
- Strong analytical and data-driven decision-making skills
- Clear communicator with strong stakeholder management skills
- Comfortable balancing service orientation with control discipline
- Experience with professional services and SaaS vendors preferred
- Strong Excel skills; ERP/AP and contract repository experience preferred
- Excellent communication, negotiation and collaboration skills
Nice To Haves
- Institute for Supply Chain Management Certification: APSM or CPSM
- Nonprofit or mission-driven experience a plus
Responsibilities
- Manage intake and review of procurement-eligible purchase requests
- Support and lead competitive sourcing activities (RFPs, RFQs, vendor comparisons)
- Apply procurement thresholds and approval rules consistently
- Advise internal stakeholders on sourcing approaches based on risk and spend
- Support and lead negotiations on pricing, terms, and scopes of work
- Identify opportunities for cost savings, scope clarity, and risk reduction
- Partner with Contract Administration and Legal on contract negotiations
- Coordinate contract execution and maintain documentation of key terms
- Track renewals and support renewal and re-bid decisions
- Manage day-to-day vendor relationships and issue resolution
- Escalate vendor risks or performance concerns when appropriate
- Analyze procurement-eligible vendor spend
- Identify opportunities for consolidation or renegotiation
- Prepare reports for Finance leadership on managed spend and renewals
- Reinforce procurement workflows and role clarity
- Support standardized templates and intake processes
- Collaborate with Finance, IT, Events, and Contract Administration on controls
Benefits
- medical
- dental
- vision
- defined benefit plan (retirement savings)
- defined contribution plan (403(b) plan
- life and disability insurances
- technology stipend
- generous paid time off
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
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