Facilities Management Coordinator

Covenant Living•Turlock, CA

1d•Onsite

About The Position

This position is responsible for providing administrative support for the Director of Facilities Management and will assist the Director of Facilities Management with coordinating and organizing Facilities Management resources to accomplish the mission and goals of the department. The Facilities Coordinator is responsible for intake, coordination, and administrative processing of maintenance and capital-related activities.

Requirements

High School Diploma or Equivalent
Operations and Maintenance knowledge in building systems and preventive maintenance
Project Management skills in assisting project's timely completion and communicating updates to vested parties.
Legal and Regulatory knowledge in building codes, emergency preparedness, workplace regulations and accessibility standards.
Sufficient physical ability and mobility to work in an office/community setting.
Ability to stand or sit for prolonged periods of time.
Ability to occasionally stoop, bend, kneel, crouch, reach, and twist.
Ability to lift, carry, push, and/or pull light to moderate amounts of weight up to 50 lbs.
Ability to operate various equipment base on department and weather conditions
Engaging in repetitive movements of wrists, hands, and fingers – typing and/or writing.
Clarity of vision for near visual acuity (working with small objects or reading small print), including use of computers.
Clarity of vision for far visual acuity (recognizing features of objects at 20 feet or more).
Clarity of vision for peripheral vision (observing an area that can be seen up and down or to right or left while eyes are fixed on a given point).

Nice To Haves

Associate’s Degree

Responsibilities

Performs administrative and office management duties for the Facilities Management Department meeting with residents and staff, answering telephones, taking and delivering messages, creating work orders with Worxhub, word processing, spreadsheet and multiple types of computers and computer programs operated by Facilities Management.
Intercede with work requests for Facilities Management Department and evaluate and assign work requests by priority. Inputs work orders into the Windmill computer program and searches data for information. Creates reports for analysis.
Coordinate and meet with vendors and contractors for repairs, scheduled maintenance and projects.
Participate with construction, renovation, and apartment refurbishment projects.
Participate with creating opportunity projects in Workday for reviewers. Participate with Life Safety and Water Management Plan inspection record keeping.
Sets up and maintains records and files for the department including garage parking assignments. Completes Monthly ancillary reports. (Resident charges). Codes and approves invoices for payment. Including searching and printing utility invoices.
Order supplies, contact vendors and service contractors.
Keep calendar of contractor and vendor Certificates of Insurance renewal dates.
Receive all incoming calls, requests, and facility concerns
Log and route requests to appropriate team members
Track status of reported issues and follow-up as needed
Conduct refurbishment walks with Facilities Management Department (FMD) For new projects and weekly before sales meeting
Generate and maintain refurbishment job lists
Prepare and submit capital project requests (capital submittals)
Review and submit APS (as required)
Maintain records of all communications and submissions