Vendor Jobs

About The Position

Requirements

• Meticulousness for data accuracy.
• Excellent written and oral communication skills.
• Ability to perform multiple tasks, work within project deadlines, and adjust as priority changes occur.
• Strong Organizational and multitasking abilities to manage multiple priorities and deadlines.
• Excellent attention to detail and ability to efficiently summarize and prioritize information.
• Strong data analysis skills required.

Nice To Haves

• Advanced computer experience and knowledge of Microsoft Office suite preferred.
• Advanced level in Microsoft Excel preferred.
• Power Query experience preferred

Responsibilities

• Lead a Safe work culture.
• Coordination of Vendor Site Access (onboarding approvals, orientation scheduling, Genetec data entry, Genetec data cleanup, etc.) in support of Project and Facility activities.
• Data Entry / Database Management for tracking and reporting of daily resource usage to ensure budget efficiency.
• Reporting: Daily, Weekly, and Monthly Report issuance and analysis to ensure data accuracy.
• Daily review of Vendor’s Labor, Equipment, Material, and Subcontractor (LEMs) Templates to ensure accurate project costing and prevent financial losses.
• Validate Vendor Labor invoicing using Genetec Gate Log Data (Time v. Clock).
• Support multiple Company disciplines and projects and will serve as the main point of contact to facilitate information flow within Company (internally) and with Company’s Vendors and Subcontractors (externally).
• Participate in initiatives requiring input from diverse stakeholders, must be able to communicate effectively, ensuring a consistent message across the Organization.
• Navigate competing priorities between different functional teams, to ensure alignment and execution of shared goals.
• Provide analysis to Project Controls and Project Management Teams via communication, coordination and follow-up to meet project goals and objectives.
• Support the mitigation of project challenges through creative and innovating problem solving.
• Other responsibilities as assigned.