Program Coordinator, Medical Communications

Precision AQ

2d•Onsite

About The Position

We’re hiring a savvy Program Coordinator passionate about keeping projects on task and their team focused. This role is ideal for a recent college graduate or professional looking to transform lives through medical communications in a collaborative and growing environment. The Program Coordinator will manage project development processes, anticipate workflow obstacles, and provide solutions. This position requires a highly organized, self-starting individual with an eye for detail and a focus on the bottom line, who thrives in fast-paced environments and is passionate about continuous improvement.

Requirements

Bachelor’s degree, ideally with a concentration in advertising, marketing, communications, or journalism; other majors will be considered.
0-2 years of prior work experience in a client service/agency setting or related internship experience.
A high level of computer competency.
Intermediate or advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, MS Project, and Outlook).
Strong written and verbal communication skills.
Ability to manage up to 20 projects at a time and be responsible for the project development process.
Solution-oriented with the ability to anticipate potential workflow obstacles and provide solutions.
Highly organized, a self-starter with an eye for the details and a pulse on the bottom line.
Ability to flourish in fast-paced environments and relish the particulars.
Passion for working passionately and never being satisfied with the status quo.
A born problem-solver who enjoys when no day is the same.

Nice To Haves

Working knowledge of timeline and schedule development.
Experience supporting a project manager or marketing team with coordinating tasks and tracking deadlines.

Responsibilities

Track project deliverables through all departments.
Ensure due dates are relayed and obstacles are identified and communicated efficiently.
Run clients' medical/legal/regulatory (MLR) process, including submissions, coordinating with taggers, and communicating status updates.
Oversee coordination of internal and external meetings.
Take meeting notes during meetings and provide status updates to the team.
Review invoicing documents and final reconciliations under supervision.
Prepare Sunshine Act reports and any ancillary reports as required by the client.
Work closely with the logistics vendor to perform meeting planning tasks, including site search, venue contracting, travel arrangements, food/beverage, and AV equipment.
Prepare and distribute the assignment report.
Facilitate assignment team meetings.