Senior Office Assistant

Festival Foods•De Pere, WI

1d•Onsite

About The Position

Under the direction of the HR Sr. Administrative Assistant, assists in planning and coordinating administrative services for the Festival Foods GB Support Office. This role involves managing front desk duties, coordinating office administration tasks, and fostering a positive office environment.

Requirements

High school diploma or equivalent.
Ability to interact tactfully and effectively with guests, vendor partners, and internal associates.
Ability to solve problems independently and collaboratively, using good judgment.
Ability to manage conflict or resolve problems as needed.
Professional oral and written communication skills with the ability to manage difficult situations.
Ability to maintain an organized work space and meet deadlines.
Solid working knowledge of Microsoft Outlook, Excel, Word, and Power Point.
Regular, timely attendance in compliance with the work schedule, and adequate notice to find a replacement for occasional absences.

Nice To Haves

Previous office experience is helpful but not required.

Responsibilities

Greet all guests warmly and notify Festival associates of guest arrival.
Answer incoming calls and direct callers to the correct associate or location.
Maintain lobby and front conference room appearance.
Manage office lunch program: track daily lunch orders, send to deli, check in orders upon arrival, and reconcile payments from associates and payment to deli bi-weekly.
Manage menu updates with the deli.
Coordinate raffle tickets.
Coordinate all hotel reservations for traveling store associates and any other infrequent travelers.
Monitor stock levels and place orders for a variety of supplies necessary for daily office operations.
Manage all incoming and outgoing mail, prepare packages for shipment, coordinate pickups as needed.
Prepare and distribute associate birthday cards monthly for all associates.
Maintain phone and office directory.
Draft updates for distribution to the office as needed.
Complete monthly expense reporting for company credit card.
Foster an office environment that celebrates individual empowerment, encourages open communication at all levels, and embraces the Festival Foods culture.