Vendor Jobs

About The Position

Requirements

• 3-5 years of experience in payroll and/or benefits administration within an HR function.
• Hands-on experience with Paycor payroll and time & attendance modules.
• Advanced proficiency in Microsoft Office, particularly Excel, Word, and PowerPoint.
• Strong working knowledge of payroll processes, benefits compliance, and applicable federal/state regulations.
• Excellent organizational skills with sharp attention to detail and a high degree of accuracy.
• Strong analytical mindset with comfort working across reports, data systems, and HR platforms.
• Proven ability to manage confidential information with discretion and professionalism.
• Effective written and verbal communication skills; service-oriented and collaborative approach.

Nice To Haves

• Experience using AI-powered tools or automation platforms to streamline HR or payroll workflows.
• Familiarity with process improvement methodologies or a demonstrated track record of modernizing HR operations.
• Knowledge of Rhode Island-specific compliance requirements.
• Experience supporting ACA filings, 403(b) administration, or open enrollment coordination.

Responsibilities

• Process and manage bi-weekly payroll for all employees in compliance with federal and state wage and hour laws, including special payroll runs for bonuses, retroactive adjustments, and off-cycle disbursements.
• Maintain accurate payroll records — hours worked, deductions, garnishments, levies, and adjustments — and prepare related accounting transactions, journal entries, and reconciliations in collaboration with Finance.
• Perform year-end payroll duties including W-2 generation, validation, and mailing, and the annual compensation summary report.
• Serve as the primary administrator for Paycor payroll and time-tracking modules, supporting implementation, maintenance, optimization, and troubleshooting.
• Identify and implement process improvements, leveraging technology and AI-assisted tools to increase efficiency and reduce manual effort.
• Maintain documented payroll procedures and serve as the go-to resource for all payroll-related employee inquiries.
• Administer employee benefit programs — medical, dental, vision, life insurance, and FSA — including enrollments, terminations, status changes, COBRA compliance, and vendor coordination.
• Maintain and manage the 403(b)-retirement plan, including enrollments, contribution changes, loan processing, distributions, and annual Force-Outs.
• Lead open enrollment planning and execution: system configuration, employee communications, and end-to-end support.
• Ensure compliance with all regulatory and reporting requirements including ACA filings (1094/1095), RIteShare submissions, and documentation for FMLA, TDI, TCI, ADA accommodations, and unemployment claims.
• Review and approve benefit invoices for accuracy; submit to Finance and maintain records for audit readiness.
• Maintain employee documentation including job descriptions, I-9s, and tracking for FMLA, promotions, and benefits eligibility.
• Respond to employment verification requests and HR Helpdesk inquiries.
• Support full-cycle onboarding and offboarding processes, including background checks, system setup/termination, and internal communications.
• Support Finance with annual Financial and Liability Insurance Audits; manage 403(b) and Workers' Compensation Annual Audit preparation.
• Build and maintain strong relationships with benefit vendors and service providers.

Benefits

• medical
• dental
• vision
• life insurance
• FSA
• 403(b)-retirement plan