Payroll & Benefits Administrator

Edesia Nutrition•North Kingstown, RI

19h•Onsite

About The Position

Edesia is a non-profit social enterprise dedicated to ending global malnutrition by manufacturing and distributing lifesaving therapeutic foods to vulnerable communities worldwide. We are seeking a forward-thinking Payroll & Benefits Administrator to join our People & Culture team. This role is an opportunity to leverage technology, including AI-powered tools, to modernize payroll and benefits operations. The position involves working at the intersection of people, data, and process within a mission-driven team. Reporting to the Director of People & Culture, this role collaborates with HR, Finance, and department managers to ensure compliance, accuracy, and a positive employee experience in payroll, benefits, onboarding, and recordkeeping.

Requirements

3-5 years of experience in payroll and/or benefits administration within an HR function.
Hands-on experience with Paycor payroll and time & attendance modules.
Advanced proficiency in Microsoft Office, particularly Excel, Word, and PowerPoint.
Strong working knowledge of payroll processes, benefits compliance, and applicable federal/state regulations.
Excellent organizational skills with sharp attention to detail and a high degree of accuracy.
Strong analytical mindset with comfort working across reports, data systems, and HR platforms.
Proven ability to manage confidential information with discretion and professionalism.
Effective written and verbal communication skills; service-oriented and collaborative approach.

Nice To Haves

Experience using AI-powered tools or automation platforms to streamline HR or payroll workflows.
Familiarity with process improvement methodologies or a demonstrated track record of modernizing HR operations.
Knowledge of Rhode Island-specific compliance requirements.
Experience supporting ACA filings, 403(b) administration, or open enrollment coordination.

Responsibilities

Process and manage bi-weekly payroll for all employees in compliance with federal and state wage and hour laws, including special payroll runs for bonuses, retroactive adjustments, and off-cycle disbursements.
Maintain accurate payroll records — hours worked, deductions, garnishments, levies, and adjustments — and prepare related accounting transactions, journal entries, and reconciliations in collaboration with Finance.
Perform year-end payroll duties including W-2 generation, validation, and mailing, and the annual compensation summary report.
Serve as the primary administrator for Paycor payroll and time-tracking modules, supporting implementation, maintenance, optimization, and troubleshooting.
Identify and implement process improvements, leveraging technology and AI-assisted tools to increase efficiency and reduce manual effort.
Maintain documented payroll procedures and serve as the go-to resource for all payroll-related employee inquiries.
Administer employee benefit programs — medical, dental, vision, life insurance, and FSA — including enrollments, terminations, status changes, COBRA compliance, and vendor coordination.
Maintain and manage the 403(b)-retirement plan, including enrollments, contribution changes, loan processing, distributions, and annual Force-Outs.
Lead open enrollment planning and execution: system configuration, employee communications, and end-to-end support.
Ensure compliance with all regulatory and reporting requirements including ACA filings (1094/1095), RIteShare submissions, and documentation for FMLA, TDI, TCI, ADA accommodations, and unemployment claims.
Review and approve benefit invoices for accuracy; submit to Finance and maintain records for audit readiness.
Maintain employee documentation including job descriptions, I-9s, and tracking for FMLA, promotions, and benefits eligibility.
Respond to employment verification requests and HR Helpdesk inquiries.
Support full-cycle onboarding and offboarding processes, including background checks, system setup/termination, and internal communications.
Support Finance with annual Financial and Liability Insurance Audits; manage 403(b) and Workers' Compensation Annual Audit preparation.
Build and maintain strong relationships with benefit vendors and service providers.