Payroll & Benefits Administrator

Edesia Nutrition•North Kingstown, RI

1d•Onsite

About The Position

Edesia is a non-profit social enterprise on a mission to end global malnutrition. We manufacture and distribute lifesaving, ready-to-use therapeutic foods—such as Plumpy’Nut and Nutributter—to treat and prevent malnutrition among children and mothers in the world’s most vulnerable and hard-to-reach communities. Through strong partnerships with leading humanitarian organizations, NGOs, and Ministries of Health, we ensure our products reach those who need them most—even in the midst of the most complex and challenging humanitarian emergencies. We are seeking a forward-thinking Payroll & Benefits Administrator to join our People & Culture team. This is a meaningful opportunity for someone who brings both technical expertise and a modernizing mindset — someone eager to leverage technology, including AI-powered tools, to elevate how we manage payroll and benefits operations. This position offers direct opportunity to modernize payroll and benefits operations, work at the intersection of people, data, and process, and make a real impact within a collaborative, mission-driven team that values innovation and continuous improvement. Reporting directly to the Director of People & Culture, this role works cross-functionally with HR, Finance, and department managers to ensure compliance, accuracy, and a positive employee experience across payroll, benefits, onboarding, and recordkeeping.

Requirements

3-5 years of experience in payroll and/or benefits administration within an HR function
Hands-on experience with Paycor payroll and time & attendance modules
Advanced proficiency in Microsoft Office, particularly Excel, Word, and PowerPoint
Strong working knowledge of payroll processes, benefits compliance, and applicable federal/state regulations
Excellent organizational skills with sharp attention to detail and a high degree of accuracy
Strong analytical mindset with comfort working across reports, data systems, and HR platforms
Proven ability to manage confidential information with discretion and professionalism
Effective written and verbal communication skills; service-oriented and collaborative approach

Nice To Haves

Experience using AI-powered tools or automation platforms to streamline HR or payroll workflows
Familiarity with process improvement methodologies or a demonstrated track record of modernizing HR operations
Knowledge of Rhode Island-specific compliance requirements
Experience supporting ACA filings, 403(b) administration, or open enrollment coordination

Responsibilities

Process and manage bi-weekly payroll for all employees in compliance with federal and state wage and hour laws, including special payroll runs for bonuses, retroactive adjustments, and off-cycle disbursements
Maintain accurate payroll records — hours worked, deductions, garnishments, levies, and adjustments — and prepare related accounting transactions, journal entries, and reconciliations in collaboration with Finance
Perform year-end payroll duties including W-2 generation, validation, and mailing, and the annual compensation summary report
Serve as the primary administrator for Paycor payroll and time-tracking modules, supporting implementation, maintenance, optimization, and troubleshooting
Identify and implement process improvements, leveraging technology and AI-assisted tools to increase efficiency and reduce manual effort
Maintain documented payroll procedures and serve as the go-to resource for all payroll-related employee inquiries
Administer employee benefit programs — medical, dental, vision, life insurance, and FSA — including enrollments, terminations, status changes, COBRA compliance, and vendor coordination
Maintain and manage the 403(b)-retirement plan, including enrollments, contribution changes, loan processing, distributions, and annual Force-Outs
Lead open enrollment planning and execution: system configuration, employee communications, and end-to-end support
Ensure compliance with all regulatory and reporting requirements including ACA filings (1094/1095), RIteShare submissions, and documentation for FMLA, TDI, TCI, ADA accommodations, and unemployment claims
Review and approve benefit invoices for accuracy; submit to Finance and maintain records for audit readiness
Maintain employee documentation including job descriptions, I-9s, and tracking for FMLA, promotions, and benefits eligibility
Respond to employment verification requests and HR Helpdesk inquiries
Support full-cycle onboarding and offboarding processes, including background checks, system setup/termination, and internal communications
Support Finance with annual Financial and Liability Insurance Audits; manage 403(b) and Workers' Compensation Annual Audit preparation
Build and maintain strong relationships with benefit vendors and service providers