Payroll and Benefits Administrator (38281)

Walters Art Museum•Baltimore, MD

5d•Hybrid

About The Position

The Payroll & Benefits Administrator is responsible for the full execution and administration of payroll, benefits, and leave programs at the Walters Art Museum. This is a hands-on, individual contributor role with end-to-end ownership of payroll processing and benefit administration, ensuring accuracy, compliance, and a strong employee experience. Reporting to the Director of Human Resources, this role serves as the primary control point for payroll and benefits operations and will lead the transition from external contractors to a fully internalized function, establishing sustainable processes, documentation, and internal controls. This role also supports broader HR operations to ensure continuity across the department.

Requirements

5+ years of payroll and benefits administration experience
Demonstrated experience processing payroll independently
Experience with HRIS/payroll systems (Paycom preferred)
Strong knowledge of payroll compliance and wage and hour laws
Experience administering benefits and managing vendors
Experience in a unionized environment strongly preferred
All employees must be legally authorized to work in the United States.
The museum does not sponsor work visas.

Responsibilities

Own and process full-cycle payroll in Paycom, ensuring accuracy, timeliness, and compliance
Maintain payroll calendar and ensure all deadlines are met
Review and validate timesheets, earnings, and deductions
Ensure compliance with federal, state, and local wage and hour laws
Ensure compliance with the collective bargaining agreement, including wage scales, step increases, tenure adjustments, and required employee communications.
Investigate and resolve payroll discrepancies
In partnership with Finance, reconcile payroll reports to the general ledger
Maintain payroll records in accordance with audit standards and best practices
Administer all employee benefits and leave programs, including health and retirement
Serve as primary point of contact for employee benefits inquiries and issue resolution
Manage enrollments, changes, and terminations
Review and reconcile monthly benefits invoices and resolve discrepancies
Administer benefits programs through the City of Baltimore system open enrollment support.
Ensure compliance with the collective bargaining agreement and applicable laws (FLSA, COBRA, ACA, etc.)
Provide additional recruitment support to the HR Generalist throughout the hiring process including job postings, scheduling and conducting interviews, candidate communication, and offer letter preparation and delivery.
Support onboarding and offboarding processes
Assist with job postings, interview coordination, and candidate communication
Maintain accurate and up-to-date employee records (digital and physical), ensuring data integrity and confidentiality
Generate standard and ad hoc reports for HR, Finance, and operational leadership
Respond to HR helpdesk inquiries and support day-to-day HR operations
Assist with HR projects, reporting requests, and process improvements
Other duties as assigned