Trade Show Coordinator Jobs

About The Position

Requirements

• 2-4 years of experience in sales operations, sales support, administration, or a similar role.
• High school diploma or equivalent required.
• Proficiency with CRM platforms and Microsoft Office
• Strong organizational, multitasking, and communication skills.
• Proven ability to handle confidential information with discretion.
• Detail-oriented with a proactive, problem-solving mindset.
• Comfortable working both independently and in a team environment.
• Must be a U.S. citizen or national, lawfully admitted for permanent residence into the U.S. (i.e. current green card holder), or lawfully admitted as a refugee or granted asylum under 8 U.S.C. § 1157-1158.

Nice To Haves

• Associate or bachelor’s degree in business, Communications, or related field preferred.

Responsibilities

• Maintain the integrity and accuracy of the CRM system by ensuring customer records, contacts, opportunities, activities, and pipeline data are complete, current, and actionable.
• Partner with the sales team to ensure opportunities are updated regularly and accurately reflect the current stage of the sales process.
• Proactively follow up with end users, dealers, and internal sales team members to obtain updates and verify opportunity status.
• Monitor sales opportunities from inception through completion, ensuring appropriate documentation, next steps, and follow-up activities are recorded in the CRM.
• Track opportunity budgets, program spending, and key sales metrics to support accurate reporting, forecasting, and business planning.
• Lead the planning and coordination of domestic trade shows and conferences, from start to finish.
• Coordinate booth reservations, registration, travel arrangements, shipping logistics, vendor communication, event timelines, and post-event follow-up.
• Prepare and distribute event materials including booth graphics, promotional literature, product samples, giveaways, apparel, signage, and marketing collateral.
• Partner with Sales, Marketing, Product Development, and Operations to ensure all event materials are accurate, complete, and delivered on schedule.
• Develop and maintain standardized trade show checklists, timelines, and operating procedures to ensure consistent event execution.
• Track trade show budgets, invoices, shipping costs, and event expenses.
• Coordinate installation and dismantle schedules while ensuring booth assets are properly accounted for before and after each event.
• Perform administrative duties such as scheduling, document preparation, internal communication, and general operations support.
• Maintain a high level of confidentiality when handling sensitive sales and business information.
• Ensure work is completed with a high degree of accuracy and attention to detail.
• Anticipate team and upcoming event needs, follow up on outstanding items, and take initiative to identify and resolve issues before they escalate.
• Provide additional support as needed by the Sales Operations Manager or broader team.