Trade Show Account Coordinator

Exhibitus•Surprise, AZ

About The Position

Exhibitus is a leading exhibit design and experiential marketing company with products and services that support live events, trade shows, branded interiors, engagements, and virtual/digital environments. We have once again been appointed to Event Marketer’s The FAB 50 list of top fabricators serving the event and trade show industry, as well as named one of Inc. 5000’s fastest-growing private companies in the nation. Exhibitus has earned Best in Show achievements, won awards in both Exhibit and Event Design, and gained international recognition by the Association of Marketing and Communication Professionals for our inventive advertising in the Hermes Creative Awards. The Account Coordinator supports the Account Management team by assisting with project coordination, quoting, documentation, and communication to ensure client needs are met accurately, efficiently, and on schedule. This role serves as a central point of connection between internal departments and production teams.

Requirements

Support the Account Management team by assisting with project coordination, quoting, documentation, and communication.
Serve as a central point of connection between internal departments and production teams.
Assist Account Managers with proposal content and cost justification.
Perform estimating duties based on simplicity of services needed.
Coordinate shipping documentation and ensure all project related materials are properly prepared and delivered.
Develop shipping manifests and project documentation with the logistics department for portables and smaller shipments.
Create show summaries.
Produce supervisor packets.
Prepare setup packages for onsite managers with support from engineering.
Complete required show forms, coordinate show services/subcontractors, and support contract execution.
Order show services by appropriate deadlines.
Log time into EMS in a timely manner.
Create and process Purchase Orders.
Complete expense reporting.
Reconcile and assist with post-show financial documentation.
Request deposit and final invoicing at the direction of the Account Manager.
Close projects in EMS.
Resolve issues swiftly.
Assist in the training and development of new team members when necessary.
Perform any other special need as directed by the Account Manager or Director of Client Services.

Responsibilities

Assist Account Managers with proposal content and cost justification.
On a limited basis: estimating duties based on simplicity of services needed.
Coordinate shipping documentation and ensure all project related materials are properly prepared and delivered.
Develop shipping manifests and project documentation with the logistics department for portables and smaller shipments.
Create show summaries.
Produce supervisor packets.
Prepare setup packages for onsite managers with support from engineering.
Complete required show forms, coordinate show services/subcontractors, and support contract execution.
Order show services by appropriate deadlines.
Logging time into EMS in a timely manner
Creating and processing Purchase Orders
Expense reporting
Reconcile and assist with post-show financial documentation.
Request deposit and final invoicing at the direction of the Account Manager.
Close projects in EMS
Be swift in resolving issues
Assist in the training and development of new team members when necessary
Any other special need as directed by the Account Manager or Director of Client Services.